RFPflow · Strategic sourcing
Savings you can trace from benchmark to contract.
RFPflow runs pricing rounds against historical benchmarks, tracks savings against the item master, and compares best value, lowest cost, top two and split award scenarios. The award becomes a contract, so the negotiated price follows into invoicing.
Definition
What is strategic sourcing software?
Strategic sourcing software supports the planned buying of a category over time: understanding price history, running competitive events, negotiating in rounds, choosing award scenarios and carrying the agreed terms into contracts and payment.
RFPflow covers the event and negotiation on one record, from the ServiceNow Sourcing and Procurement Operations request to the award. Contractflow drafts a contract for each winner, and Invoiceflow later checks invoices against the negotiated rates, so savings agreed at award are not lost at payment.
- Multiple pricing rounds in spreadsheet style tables
- Historical benchmarks beside every line, savings against the item master
- Best value, lowest cost, top two and split award scenarios
- Negotiated rates follow the contract into invoice matching
Our customers
Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.
How it works
From benchmark to signed price.
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Historical benchmarks beside every line Savings tracked against the item master One pricing sheet so every bid lines up.
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Run another pricing round for the shortlist Spreadsheet style tables suppliers already understand Savings shown line by line against the benchmark.
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Award by line item, or share one line between suppliers Contractflow drafts a contract for each winner The Sourcing and Procurement Operations request and its line items update on award.
Watch
See it in the product.
0:37Where savings leak
A saving is real only when the invoice honors it.
Strategic sourcing loses value at three points: the first price, the handoff to contracting, and payment.
The first acceptable price
Without structured comparison, teams take the first acceptable price. Rounds and benchmarks show what is left on the table.
Awards that never became contracts
A mining company's tender awards did not flow into contracts. On Aavenir it reported a 5x faster contract cycle.
Rates lost at payment
A rate agreed at award matters only if invoices honor it. Invoiceflow checks billed rates against the signed contract.
Results
What customers report after moving to Aavenir.
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.
Aavenir and the alternatives
How Aavenir compares with the other ways teams do this.
| What matters | Aavenir RFPflow | Sourcing suites | Email and spreadsheets |
|---|---|---|---|
| Where RFx events run | On ServiceNow or standalone, from templates and a question library | Their own platform | Attachments in email threads |
| Scoring | AI bid scoring and evaluation summaries, and a person decides | Weighted scoring, AI support varies | Manual scoring sheets |
| From award to contract | The award becomes a Contractflow draft with the scoring attached | Often a handoff to a separate contract lifecycle management platform | Terms retyped into a contract |
| Supplier onboarding and risk | Onboardingflow on the same record, with data from third party or vendor risk management tools | Often a separate module or product | Questionnaires by email |
| Where others can be stronger | Focused on source to contract on one record | Broad suites also cover catalogs and more spend categories | No setup at all |
Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.
Questions
Talk to a contract expert
Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.
Schedule a DemoFrom sourcing to payment
RFPflow RFIs, RFPs and RFQs from request to awardLearn more RFx management Run many events from one dashboardLearn more 
Supplier evaluation Performance beside every bidLearn more 
Invoice to contract compliance Are we paying the negotiated rateLearn more 
Invoiceflow Every invoice checked against the contractLearn more 
For CFO, CPO, GC and CIO Portfolio answers for leadershipLearn more Frequently asked questions (FAQ)
Common questions
What is strategic sourcing?
Strategic sourcing is the planned buying of a category over time: studying price history and suppliers, running competitive events, negotiating, choosing an award scenario and making sure the agreed terms carry into the contract and into payment. See RFx management.
How does RFPflow track sourcing savings?
RFPflow shows historical benchmarks beside every line in the pricing sheet, runs multiple pricing rounds, and tracks savings against the item master line by line. Award scenarios compare best value, lowest cost and top two. See RFPflow.
What is a split award?
A split award gives different line items, or shares of one line item, to more than one supplier. RFPflow compares it with best value, lowest cost and top two scenarios, then drafts a contract for each winner in Contractflow. See source to contract.
Have a question we have not answered? Ask the Expert
Schedule a demo
See your contracts run on one record.
- 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
- 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
- 3 ServiceNow or standalone We show the deployment that fits the systems you already run.
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