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Aavenir Atlas early access is open Contractflow on the ServiceNow Store since 2019 Runs on ServiceNow, or standalone ProcureTech100 2025/26 Pioneering Digital Solution ISO/IEC 27001:2022 certified, SOC 2 Type 2 compliant

Industries · Oil, gas and mining

Tender, award and contract for every site, on one record.

Operators use Aavenir to assess contractor risk before award, run tenders in RFPflow, and draft the contract straight from the award. HSE, royalty and milestone obligations are owned after signature.

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Our customers

Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.

American Seafoods GroupT.D. WilliamsonThriveExpress Employment ProfessionalsMUFGState of Utah

Definition

What is contract management for oil, gas and mining?

Contract management for oil, gas and mining is software that runs the sector's high value agreements, such as EPC and drilling contracts, mining services, MRO supply, JV agreements and leases, and tracks the HSE, royalty and milestone obligations inside them.

A common weak point in this sector is the gap between the tender and the contract. Awards are made in one system, contracts are drafted in another, and procurement steps get skipped under schedule pressure. A global mining company that runs 80 to 100 tenders a year closed that gap by putting vendor risk assessment, tendering, award and contracting on ServiceNow with Aavenir.

  • Contractor risk and documents checked before anyone is invited to bid
  • Tenders run in RFPflow, with AI scoring that evaluators accept or change
  • The award drafts the contract, so tender terms carry over without retyping
  • HSE duties, insurance and permits become tasks with evidence checks
  • One repository across sites, joint ventures and business units

What you contract for

Contracts that carry capital and safety risk.

In this sector the contract decides who carries the risk on site. These are the agreement types where it matters most.

EPC and construction contracts

Scope, milestones, liquidated damages and change orders on capital projects. Milestones tracked to the schedule. Change orders linked to the base contract.

Drilling and oilfield services

Day rates, performance terms, equipment and standby charges. Rates extracted for invoice checks. Performance duties with owners.

HSE and environmental obligations

Safety plans, permits, incident reporting and remediation duties for every contractor. Certificates checked by Aavenir AI before close. Overdue duties escalate.

Mining services tenders

Critical services such as haulage, drilling and maintenance, tendered year after year. Templates and cloned past events. Awards flow into contracts.

Joint operating and JV agreements

Partner rights, cash calls, reporting and operator duties across the venture. Partner obligations by party. Plain language search for JV terms.

Land and mineral leases

Royalty and rental payments, renewal options and reporting dates. Payment dates tracked as obligations. Renewal options alerted early.

How it works

A maintenance services tender, from risk check to site.

  1. Onboardingflow collects registration, insurance and safety documents AI verifies documents and third party data confirms finances and sanctions Only approved contractors are invited to the tender.

  2. Suppliers answer by portal, email, Word or Excel Aavenir AI drafts scores against weighted criteria, and evaluators decide Contractflow drafts the contract from the award, carrying scope and price.

  3. Safety plans, permits and reports become tasks after signature Aavenir AI checks uploaded certificates against the clause Milestones and renewals alert the contract owner.

Customer stories

How a mining company connected sourcing to contracting.

Mining company
RFPflow, Onboardingflow, Contractflow on ServiceNow

A mining company connected sourcing to contracting

25% faster sourcing cycle
5x faster contract cycle time

Results

What customers report after moving to Aavenir.

25% faster sourcing cycle at a leading mining companyCase study
100% digitized and automated RFx at a global premium petfood manufacturerCase study
80% increase in efficiency at the same manufacturerCase study
“
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.
Procurement Manager A global premium petfood manufacturer

Aavenir and the alternatives

How Aavenir compares with the other ways teams do this.

What matters Aavenir RFPflow Sourcing suites Email and spreadsheets
Where RFx events run On ServiceNow or standalone, from templates and a question library Their own platform Attachments in email threads
Scoring AI bid scoring and evaluation summaries, and a person decides Weighted scoring, AI support varies Manual scoring sheets
From award to contract The award becomes a Contractflow draft with the scoring attached Often a handoff to a separate contract lifecycle management platform Terms retyped into a contract
Supplier onboarding and risk Onboardingflow on the same record, with data from third party or vendor risk management tools Often a separate module or product Questionnaires by email
Where others can be stronger Focused on source to contract on one record Broad suites also cover catalogs and more spend categories No setup at all

Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.

Further reading

Sourcing How to run an RFP Read the article Sourcing RFI, RFQ and RFP: what is the difference? Read the article Procurement What is source to contract? Read the article

Guides for oil, gas and mining

Guide The Operator’s Guide to JOA and EPC Contract Automation Read the guide Datasheet Obligation Management for Energy & Mining: Never Miss a Royalty or HSE Commitment Read the datasheet Checklist HSE and Environmental Compliance: What Your CLM Must Prove in an Audit Read the checklist

Questions

Talk to someone who knows your contracts

Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.

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Where operators start

Source to contract Tender award to signed contract without retypingLearn more Contract obligation tracking HSE and milestone duties with evidenceLearn more Invoice to contract compliance Day rates and charges checked against the contractLearn more For procurement teams Tendering, contracts and contractors on one recordLearn more Onboardingflow Contractors verified before activationLearn more RFPflow Tenders with AI scoring and split awardsLearn more

Frequently asked questions (FAQ)

Common questions

What is contract management software for mining companies?

It is software that runs tenders, contracts and post signature obligations for mining services, supply and leases. Aavenir connects contractor risk checks, tendering in RFPflow, contracting in Contractflow and obligation tracking, so a tender award becomes a contract on the same record. See source to contract.

How did a mining company use Aavenir?

A global mining and minerals company with 80 to 100 annual tenders moved vendor risk assessment, tender submissions, awards and post signature management onto ServiceNow with RFPflow, Onboardingflow and Contractflow. It reports a 25% faster sourcing cycle and a 5x faster contract cycle. Read the case study.

Can Aavenir track HSE obligations for contractors?

Yes. Safety plans, permits, incident reports and insurance requirements become tasks with owners and due dates. When a contractor uploads evidence, Aavenir AI builds a checklist from the clause and checks the document against it, and a person confirms before the task closes. See contract obligation tracking.

Does Aavenir require ServiceNow for field and site teams?

No. On ServiceNow, Aavenir runs inside your instance with your users, roles and workflow, which suits operators that already run IT and procurement there. Teams without ServiceNow get the same tendering, contracting and obligation tracking in Aavenir's own environment. See procurement contract management.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

  • 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
  • 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
  • 3 ServiceNow or standalone We show the deployment that fits the systems you already run.

Prefer to talk first? Contact the team.