Procurement contract management

Win the terms at award. Keep them through the last invoice.

Aavenir connects the sourcing event, the supplier record, the contract and the invoice, so the price and service levels procurement negotiated are the ones the business receives. Run it inside ServiceNow Sourcing and Procurement Operations, or standalone.

Schedule a Demo See a Procurement Week

Our customers

Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.

Definition

What is procurement contract management?

Procurement contract management is the work of turning a sourcing decision into an enforceable supplier contract, then making sure the supplier delivers the price, service levels and obligations it agreed to until the contract ends or renews.

Most procurement teams run that chain across four tools: a sourcing suite, a contract lifecycle management platform, a supplier portal and the ERP. Every handoff is a retyping job, and every retyping job is a place where a negotiated discount or an SLA drops out. In Aavenir, RFPflow, Onboardingflow, Contractflow and Invoiceflow share one record, so the award, the supplier and the contract terms travel together.

RFx events open from the ServiceNow Sourcing and Procurement Operations request, or start in Aavenir
Winning suppliers onboard through one portal, with documents checked by Aavenir AI
The award drafts the contract, carrying supplier, lines and value
Obligations and renewal notice dates become owned, dated tasks
Invoices are matched to the PO, the receipt and the contract pricing

Before and after

A supplier contract today, and on one record.

Today

×The award email goes to legal, who start the contract from a blank template
×Insurance, identity and sanctions checks run after the contract is already signed
×Price caps and SLAs sit in a PDF nobody opens again
×AP pays any invoice that matches the PO, even when the rate is above contract
×A renewal arrives as the supplier's invoice for the next term

With Aavenir

The award drafts the contract with the winning supplier, lines and value carried over
Only suppliers that pass onboarding move on to contracts and invoices
Aavenir AI extracts obligations and notice dates, and rules assign each one
Invoiceflow checks each invoice against the contract pricing before payment
Renewal decisions start at the notice date, with supplier performance on screen

How it works

A procurement week, in four screens.

Aavenir AI scores each bid against the criteria you weighted before publishing Split the award where one supplier wins some lines and not others The award record keeps the scoring and the evaluator decisions.
One supplier portal from registration to activation Aavenir AI verifies insurance, policy and security documents Third party data confirms identity, finances and sanctions Workflows change by supplier type, products and country.
Supplier, awarded lines, value and source event arrive filled in Drafts start from templates and clauses legal already approved Aavenir AI flags deviations from the playbook before legal opens the file.
Two and three way matching against the PO and goods receipt Contract pricing, discounts and tax terms checked on every line Exceptions go to the buyer with the clause attached.

Watch

See it in the product.

0:25Demo Connected use case: contract management and RFP management

On ServiceNow Sourcing and Procurement Operations

The purchase, the event and the contract trace back to one request.

With ServiceNow Sourcing and Procurement Operations, requirements and line items carry from the sourcing request into RFPflow, the award updates that request, and Contractflow creates the contract from the award. Teams on other procurement stacks start the request in Aavenir and connect to SAP Ariba, Workday or Oracle.

See every integration

Customer stories

Results our customers published.

Mining company

RFPflow, Onboardingflow, Contractflow on ServiceNow

Results

What customers report after moving to Aavenir.

25% faster sourcing cycle at a leading mining companyCase study

100% digitized and automated RFx at a global premium petfood manufacturerCase study

80% increase in efficiency at the same manufacturerCase study

“

We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.

Procurement Manager A global premium petfood manufacturer

Aavenir and the alternatives

How Aavenir compares with the other ways teams do this.

What matters	Aavenir RFPflow	Sourcing suites	Email and spreadsheets
Where RFx events run	On ServiceNow or standalone, from templates and a question library	Their own platform	Attachments in email threads
Scoring	AI bid scoring and evaluation summaries, and a person decides	Weighted scoring, AI support varies	Manual scoring sheets
From award to contract	The award becomes a Contractflow draft with the scoring attached	Often a handoff to a separate contract lifecycle management platform	Terms retyped into a contract
Supplier onboarding and risk	Onboardingflow on the same record, with data from third party or vendor risk management tools	Often a separate module or product	Questionnaires by email
Where others can be stronger	Focused on source to contract on one record	Broad suites also cover catalogs and more spend categories	No setup at all

Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.

Talk to a contract expert

Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.

Schedule a Demo

Where procurement teams start

RFPflow RFIs, RFPs and RFQs with AI bid scoringLearn more

Onboardingflow Every supplier verified before activationLearn more

Invoiceflow Invoices checked against the contractLearn more

Source to contract From award to signed contract without retypingLearn more

Supplier price increase review What the contract allows before you acceptLearn more

Renewal management Every notice date in the next 90 daysLearn more

Frequently asked questions (FAQ)

Common questions

What is procurement contract management software?

It is software that runs supplier contracts from the sourcing award through negotiation, signature, obligations and renewal. Aavenir also connects that contract to the sourcing event before it and the invoices after it, so negotiated prices and service levels are checked rather than assumed. See source to contract.

How does Aavenir connect sourcing and contracts?

RFPflow awards by line item, and the award opens a Contractflow draft with the supplier, lines, value and source event already filled in. On ServiceNow Sourcing and Procurement Operations the award also updates the original sourcing request, so nobody copies line items between systems. See RFPflow.

Can procurement check invoices against contract prices?

Yes. Invoiceflow matches each invoice to the PO and goods receipt, then checks contract pricing, discounts, tax and payment terms against the signed contract. Invoices above the contract rate are held and routed to the buyer with the clause attached. See invoice to contract compliance.

Does Aavenir work with SAP Ariba or Oracle?

Yes. Aavenir integrates with SAP Ariba, Workday, Oracle and Microsoft Dynamics, as well as ServiceNow Sourcing and Procurement Operations. Procurement teams can keep their existing purchasing system and run sourcing, contracts and obligations in Aavenir. See every integration.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
3 ServiceNow or standalone We show the deployment that fits the systems you already run.

Prefer to talk first? Contact the team.