Invoiceflow · Accounts payable automation
Every invoice checked against the contract.
Invoiceflow captures invoices from email and the supplier portal, matches them to the PO and receipt, and checks rates, discounts and tax terms against the signed contract. Exceptions go to a person before anything is paid.
Our customers
Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.
Definition
What is accounts payable automation?
Accounts payable automation is software that captures supplier invoices, extracts their data, matches them to purchase orders and receipts, routes exceptions for approval and tracks payment, so AP stops keying and chasing invoices by hand.
Most AP tools stop at the purchase order. Aavenir Invoiceflow also reads the signed contract in Contractflow, so a rate, discount, tax or VAT term that differs from what was agreed is held before payment, with the clause cited on the exception.
- Captures invoices from email, the supplier portal and other sources
- AI and OCR extraction, with bundled invoices split automatically
- 2-way and 3-way matching against PO and goods receipt
- Contract pricing, discounts, tax and VAT terms checked against the signed contract
- Confidence thresholds send exceptions to a person
Where AP loses time and money
A matched invoice can still be the wrong amount.
The PO says what was ordered. Only the contract says what was agreed. Four gaps Invoiceflow closes.
Paper and PDFs everywhere
Invoices arrive as paper, PDFs and attachments, and someone retypes every line. Email and portal capture. AI and OCR extraction. Bundles split automatically.
Matching stops at the PO
A PO can carry the wrong rate, and a 3-way match will happily approve it. Contract pricing checked. Discounts and tax terms checked. Clause cited on the hold.
Coding from memory
GL codes and receiving checks depend on one person knowing each vendor. Coding suggestions. Receiving on the record. Confidence thresholds.
Nobody knows where an invoice is
Suppliers call AP, AP emails budget owners, budget owners guess. One status for everyone. Supplier portal view. Decisions kept on the invoice.
How it works
One invoice, from inbox to payment.
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Email, supplier portal and other sources AI and OCR extraction of header and line detail Bundled invoices split into separate records.
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2-way and 3-way matching PO and non-PO invoices Routing by vendor type, spend category or risk.
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Contract pricing and discounts Tax and VAT terms The clause is cited on every exception.
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AI learns invoice patterns and suggests coding Receiving for services confirmed on the record Confidence thresholds decide what a person reviews.
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AP, budget owners and suppliers see the same status Suppliers check the portal instead of calling Every decision stays on the invoice record.
Watch
See it in the product.
0:44Product video Every invoice checked against its contract terms 
1:42Product tour Introducing Invoiceflow, accounts payable automation 
1:23Customer American Seafoods Group on Aavenir Invoiceflow Dar Khalighi, CIO, American Seafoods Group 
2:55Customer How T.D. Williamson gains invoice visibility with Invoiceflow T.D. WilliamsonCustomer results
What AP teams report after moving to Invoiceflow.
SoU had a custom-built purchase application on ServiceNow, which runs to our expectations. However, we knew that building an AI-enabled invoice processing solution on ServiceNow and integrating it to our purchasing system was definitely going to be a time-consuming project, which would need skilled ServiceNow resources.
Integrations
Connected to the systems you already run.
Invoices, POs and payments shared with the ERP and procurement systems you already run, including Oracle and Microsoft Dynamics GP.
Customer stories
Results our customers published.
State of Utah DTSThe State of Utah processes IT vendor invoices five times faster
Thrive NetworksThrive Networks moved to paperless invoicing
Aavenir and the alternatives
How Aavenir compares with the other ways teams do this.
| What matters | Aavenir Invoiceflow | Standalone AP tools | Manual accounts payable |
|---|---|---|---|
| Capture | Invoices from email and the supplier portal, extracted with AI and OCR, bundled files split | Often strong capture and OCR | Keyed in by hand |
| Matching | 2 and 3 way matching against the PO and the goods receipt | PO matching is standard | Spot checks |
| Contract terms | Each invoice checked against the signed contract's pricing, discounts and tax terms | Rarely connected to the contract record | Whatever the reviewer remembers |
| Where it runs | On ServiceNow or standalone, connected to your ERP | Their own platform with ERP connectors | The ERP plus spreadsheets |
| Where others can be stronger | Focused on checking invoices against the contract | Some AP suites also run supplier payments end to end | No new system to learn |
Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.
Questions
Talk to a contract expert
Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.
Schedule a DemoGo deeper on AP
AI invoice processing Capture and extraction in detailLearn more Invoice coding and receiving Coding suggestions and services receivingLearn more Invoice workflow Routing for PO and non-PO invoicesLearn more Payments visibility One status for AP, owners and suppliersLearn more Invoice to contract compliance Are we paying what the contract says?Learn more 
Contractflow Where the contract terms come fromLearn more Frequently asked questions (FAQ)
Common questions
What is the difference between 3-way matching and contract matching?
A 3-way match compares the invoice with the purchase order and the goods receipt. Contract matching adds a fourth check: the rate, discount, tax and VAT terms in the signed contract. If the PO itself carries the wrong price, only the contract check catches it. See invoice to contract compliance.
Can Invoiceflow handle non-PO invoices?
Yes. Invoiceflow handles PO and non-PO invoices, routing each by vendor type, spend category or risk. Non-PO invoices go to the right budget owner for approval, and the decision stays on the invoice record for audit. See invoice workflow.
Does Invoiceflow run on ServiceNow?
Yes. Invoiceflow is built natively on ServiceNow, and the State of Utah runs it on its existing Now platform for IT vendor invoices. Organizations without ServiceNow can run Invoiceflow standalone with the same capture, matching and contract checks. Compare deployment options.
How does AI invoice processing work in Invoiceflow?
AI and OCR read the invoice header and lines, split bundled files into separate invoices and suggest coding based on learned invoice patterns. Confidence thresholds decide which results a person reviews before the invoice moves on to matching and approval. See AI invoice processing.
Have a question we have not answered? Ask the Expert
Schedule a demo
See your contracts run on one record.
- 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
- 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
- 3 ServiceNow or standalone We show the deployment that fits the systems you already run.
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