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Invoiceflow · AI invoice processing

Every invoice read, and checked against the contract.

Invoiceflow captures invoices from email and the supplier portal, extracts them with AI and OCR, and splits bundled files. It then matches each one to the PO, the goods receipt and the signed contract's pricing, discounts and tax terms.

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Definition

What is AI invoice processing?

AI invoice processing uses machine learning and OCR to capture invoices from any channel, extract header and line data, and match each invoice to its purchase order and receipt, so AP reviews exceptions instead of keying every invoice.

Invoiceflow adds a check many AP tools skip: billed prices, discounts, tax and VAT are compared with the terms of the signed contract in Contractflow. At the State of Utah DTS, every IT vendor invoice is stored on ServiceNow on the day it arrives.

  • Capture from email, the supplier portal and other sources
  • AI and OCR extraction, with bundled invoices split automatically
  • 2-way and 3-way matching against the PO and goods receipt
  • Contract pricing, discounts, tax and VAT checked against the signed contract

Our customers

Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.

American Seafoods GroupT.D. WilliamsonThriveExpress Employment ProfessionalsMUFGState of Utah

How it works

Capture, extract, match, then check the contract.

  1. Invoices captured from email, the supplier portal and other sources Bundled files split into single invoices automatically Paper scans and PDFs read with OCR.

  2. AI extracts supplier, dates, totals and line items 2-way and 3-way matching against the PO and goods receipt Results below the confidence threshold go to a person.

  3. Billed prices compared with the signed contract Discounts, tax and VAT terms checked Off contract charges are held with the clause cited.

Watch

See it in the product.

0:11Demo How to find duplicate invoices 0:17Demo How to extract invoice data with AI

Customer results

From paper piles to checked invoices.

Two Invoiceflow customers on ServiceNow, and the check most invoice tools leave out.

Paper at volume

The State of Utah DTS received more than 8,000 paper invoices a year from over 600 IT vendors. It reports 5x faster data entry.

Many formats

Thrive Networks handled invoices in PDF, paper, XML and EDI by hand. It reported an 80% increase in processing efficiency.

Overbilling that matches the PO

An invoice can match the PO and still bill above the contract rate. Invoiceflow checks the clause.

Results

What customers report after moving to Aavenir.

5x faster data entry at the State of Utah Division of Technology ServicesCase study
70% faster invoice lifecycle at the same divisionCase study
100% paperless invoicing at Thrive NetworksCase study
80% increase in invoice processing efficiency at Thrive NetworksCase study
“
SoU had a custom-built purchase application on ServiceNow, which runs to our expectations. However, we knew that building an AI-enabled invoice processing solution on ServiceNow and integrating it to our purchasing system was definitely going to be a time-consuming project, which would need skilled ServiceNow resources.
Tyrel King Financial Manager II, State of Utah DTS

Aavenir and the alternatives

How Aavenir compares with the other ways teams do this.

What matters Aavenir Invoiceflow Standalone AP tools Manual accounts payable
Capture Invoices from email and the supplier portal, extracted with AI and OCR, bundled files split Often strong capture and OCR Keyed in by hand
Matching 2 and 3 way matching against the PO and the goods receipt PO matching is standard Spot checks
Contract terms Each invoice checked against the signed contract's pricing, discounts and tax terms Rarely connected to the contract record Whatever the reviewer remembers
Where it runs On ServiceNow or standalone, connected to your ERP Their own platform with ERP connectors The ERP plus spreadsheets
Where others can be stronger Focused on checking invoices against the contract Some AP suites also run supplier payments end to end No new system to learn

Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.

Further reading

Procurement Source to pay vs procure to pay Read the article Contract management Where contract value goes after signature Read the article AI in contract lifecycle management AI agents in contract management: what they actually do Read the article

Questions

Talk to a contract expert

Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.

Schedule a Demo

Around invoice processing

Invoiceflow Every invoice checked against the contractLearn more Invoice coding and receiving Coding learned from your invoicesLearn more Invoice workflow Routes and exceptionsLearn more Invoice to contract compliance Paying what the contract saysLearn more Contractflow The full contract lifecycle on one recordLearn more Aavenir Intelligence Platform The AI behind every Aavenir moduleLearn more

Frequently asked questions (FAQ)

Common questions

What is AI invoice processing?

AI invoice processing captures invoices from email, portals and scans, extracts header and line data with machine learning and OCR, and matches each invoice to its purchase order and receipt. AP then reviews only the exceptions. See Invoiceflow.

How is Invoiceflow different from OCR invoice capture?

OCR capture reads the invoice. Invoiceflow also matches it 2-way or 3-way, then checks pricing, discounts, tax and VAT against the signed contract in Contractflow, so an invoice that matches the PO but breaks the contract is still held. See invoice to contract compliance.

Does Invoiceflow run on ServiceNow?

Yes. Invoiceflow runs natively on ServiceNow, as it does for the State of Utah DTS and Thrive Networks, and it also deploys standalone for teams that do not use ServiceNow, with the same extraction, matching and contract checks. Compare deployment options.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

  • 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
  • 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
  • 3 ServiceNow or standalone We show the deployment that fits the systems you already run.

Prefer to talk first? Contact the team.