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RFPflow · RFx management

Every RFI, RFP and RFQ on one dashboard.

RFPflow runs every sourcing event type on the same system, from a shortlist RFI to a priced RFQ. Templates, cloned events, milestone reminders and one dashboard replace the inbox and the tracker spreadsheet.

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Definition

What is RFx management software?

RFx management software runs every type of sourcing request, requests for information, proposals and quotations, in one system with shared templates, supplier records, milestones and reporting, so a team manages many events at once instead of one spreadsheet each.

In RFPflow, many teams run an RFI to build a shortlist, then an RFP or RFQ with the suppliers on it. Each event uses templates and milestones, sends automatic supplier reminders, and reports through preconfigured dashboards, on ServiceNow or standalone.

  • RFI to shortlist, RFQ for specified needs, RFP for complex ones
  • Templates, milestones and automatic supplier reminders on every event
  • Clone a past event instead of rebuilding it
  • One dashboard and 20+ preconfigured reports across events

Our customers

Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.

American Seafoods GroupT.D. WilliamsonThriveExpress Employment ProfessionalsMUFGState of Utah

How it works

Choose the event, then run many at once.

  1. RFI when you are still learning who can deliver RFQ when the need is specified and price decides RFP when how the work is done matters as much as price.

  2. Clone a past event with its questions and criteria Category templates keep events consistent Milestones and reminders come with the template.

  3. One dashboard for every event All supplier messages in one place 20+ preconfigured reports cover each event.

Watch

See it in the product.

0:45Product video AI scores supplier responses and explains every rating 0:25Demo Connected use case: contract management and RFP management

Sourcing at volume

One event is a project. Fifty a year is an operation.

RFx management matters most when events repeat by quarter, by category and by site.

Quarterly RFQs by email

A petfood manufacturer ran quarterly raw material RFQs on email and Excel, with no view across sourcing stages and no consolidated history.

Tenders by the dozen

A mining company runs 80 to 100 tenders a year for critical services. It reported a 25% faster sourcing cycle on Aavenir.

No history to compare

Every closed event stays on record, so last year's prices and scores are there for the next one.

Results

What customers report after moving to Aavenir.

25% faster sourcing cycle at a leading mining companyCase study
100% digitized and automated RFx at a global premium petfood manufacturerCase study
80% increase in efficiency at the same manufacturerCase study
“
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.
Procurement Manager A global premium petfood manufacturer

Aavenir and the alternatives

How Aavenir compares with the other ways teams do this.

What matters Aavenir RFPflow Sourcing suites Email and spreadsheets
Where RFx events run On ServiceNow or standalone, from templates and a question library Their own platform Attachments in email threads
Scoring AI bid scoring and evaluation summaries, and a person decides Weighted scoring, AI support varies Manual scoring sheets
From award to contract The award becomes a Contractflow draft with the scoring attached Often a handoff to a separate contract lifecycle management platform Terms retyped into a contract
Supplier onboarding and risk Onboardingflow on the same record, with data from third party or vendor risk management tools Often a separate module or product Questionnaires by email
Where others can be stronger Focused on source to contract on one record Broad suites also cover catalogs and more spend categories No setup at all

Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.

Further reading

Sourcing How to run an RFP Read the article Sourcing RFI, RFQ and RFP: what is the difference? Read the article Procurement What is source to contract? Read the article

Questions

Talk to a contract expert

Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.

Schedule a Demo

Inside each event

RFPflow RFIs, RFPs and RFQs from request to awardLearn more RFP creation Build each event from approved partsLearn more Strategic sourcing Pricing rounds and savingsLearn more Source to contract From event to signed contractLearn more ServiceNow or standalone Compare the two ways to deploy AavenirLearn more For procurement teams Sourcing, contracts and suppliers togetherLearn more

Frequently asked questions (FAQ)

Common questions

What is the difference between an RFI, RFQ and RFP?

An RFI gathers information to build a shortlist. An RFQ asks for prices on a need that is fully specified. An RFP asks suppliers to propose how they would meet a more complex need, with price as one of several weighted criteria. See RFP creation.

What is RFx management software?

RFx management software runs RFIs, RFPs and RFQs in one system, with templates, supplier invitations, responses, scoring, pricing rounds and the award record. It replaces a separate spreadsheet and inbox for every sourcing event. See RFPflow.

Can RFPflow run recurring RFQs for raw materials?

Yes. A global premium petfood manufacturer moved its quarterly raw material sourcing from email and Excel to RFPflow on ServiceNow, and reports 100% digitized and automated RFx with flexible split awards. Read the case study.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

  • 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
  • 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
  • 3 ServiceNow or standalone We show the deployment that fits the systems you already run.

Prefer to talk first? Contact the team.