RFPflow · RFP creation
Build the RFP from parts you already approved.
RFPflow assembles an RFI, RFP or RFQ from category templates, a reusable question library, weighted criteria and a pricing sheet. On ServiceNow, requirements and line items arrive from the Sourcing and Procurement Operations sourcing request.
Definition
What is RFP creation software?
RFP creation software helps a sourcing team assemble a request for proposal from reusable parts, such as scope, mandatory and scored questions, weighted criteria, a pricing template, a timeline and terms, so every supplier answers the same questions.
In RFPflow, the event can open from a ServiceNow Sourcing and Procurement Operations request with requirements and line items prefilled, or start in Aavenir. Criteria, weights and milestones are fixed before publishing, so nobody can tune them to a favorite bid.
- Choose RFI, RFP or RFQ as the event type
- Category templates and a reusable question library
- Weighted criteria, scoring scale and milestones fixed before publishing
- Requirements and line items prefilled from the ServiceNow Sourcing and Procurement Operations request
Our customers
Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.
How it works
How an RFP gets built.
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Requirements and line items carry over from the Sourcing and Procurement Operations sourcing request Not on ServiceNow? Start the event in Aavenir Pick a category template for the sections.
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Reuse questions from the library so answers compare year to year Mark mandatory requirements so a missing one removes the bid Assign each section to the expert who will score it.
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Criteria and weights that add up to 100 One pricing sheet with fixed lines, units and currency Milestones and the NDA set before publishing.
Watch
See it in the product.
1:31What a well built RFP prevents
Most RFP problems are built in at the start.
Each of these costs days later in the event. Each is fixed while the RFP is still a draft.
Weights picked after the bids
Weights chosen after responses arrive invite challenges. RFPflow fixes them before publishing.
Free form pricing
When every supplier prices the same lines in the same units, comparison is arithmetic.
Questions copied from old files
A shared library keeps wording consistent and answers comparable across events.
Email and spreadsheets
A petfood manufacturer ran quarterly RFQs on email and Excel before it digitized 100% of its RFx in RFPflow.
Results
What customers report after moving to Aavenir.
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.
Aavenir and the alternatives
How Aavenir compares with the other ways teams do this.
| What matters | Aavenir RFPflow | Sourcing suites | Email and spreadsheets |
|---|---|---|---|
| Where RFx events run | On ServiceNow or standalone, from templates and a question library | Their own platform | Attachments in email threads |
| Scoring | AI bid scoring and evaluation summaries, and a person decides | Weighted scoring, AI support varies | Manual scoring sheets |
| From award to contract | The award becomes a Contractflow draft with the scoring attached | Often a handoff to a separate contract lifecycle management platform | Terms retyped into a contract |
| Supplier onboarding and risk | Onboardingflow on the same record, with data from third party or vendor risk management tools | Often a separate module or product | Questionnaires by email |
| Where others can be stronger | Focused on source to contract on one record | Broad suites also cover catalogs and more spend categories | No setup at all |
Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.
Questions
Talk to a contract expert
Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.
Schedule a DemoThe next stages of the event
RFPflow RFIs, RFPs and RFQs from request to awardLearn more 
Publish and collaborate Suppliers respond in a portalLearn more Evaluate vendors Score bids against your criteriaLearn more Source to contract From RFP award to signed contractLearn more 
ServiceNow or standalone Compare the two ways to deploy AavenirLearn more For procurement teams Sourcing, contracts and suppliers togetherLearn more Frequently asked questions (FAQ)
Common questions
How do you create an RFP in ServiceNow?
With RFPflow, an RFI, RFP or RFQ opens from a Sourcing and Procurement Operations sourcing request, with requirements and line items prefilled. You add sections from a template, questions from the library, weighted criteria and a pricing sheet, then publish. See RFPflow.
What should an RFP include?
An RFP should include background and objectives, the scope of work, mandatory and scored requirements, evaluation criteria and weights, a pricing template, the timeline, rules for questions and submission, and the terms suppliers must accept. Share confidential material only after a signed NDA. See publish and collaborate.
Can we reuse questions and events from past RFPs?
Yes. RFPflow keeps a reusable question library and category templates, and you can clone a past event with its questions and criteria. Asking the same question each year gives answers you can compare over time. See RFx management.
Have a question we have not answered? Ask the Expert
Schedule a demo
See your contracts run on one record.
- 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
- 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
- 3 ServiceNow or standalone We show the deployment that fits the systems you already run.
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