RFPflow · Supplier evaluation
Judge suppliers on what they did, not only what they promise.
Aavenir puts risk ratings, bid scores and contract performance on one supplier record. When a supplier bids again, evaluators see the SLAs it met and the obligations it proved on your last contract.
Definition
What is supplier evaluation software?
Supplier evaluation software assesses suppliers before, during and after a sourcing decision, combining risk and qualification checks, scores on their proposals, and evidence of how they performed on past contracts.
In Aavenir, risk ratings from your third party or vendor risk management tool show when suppliers are invited in RFPflow, and Onboardingflow verifies documents and third party data before activation. Evidence collected in Obligationflow becomes the performance history evaluators see at the next bid.
- Before the invite: risk ratings from your third party or vendor risk management tool
- During the bid: weighted scores and Avy summaries
- After the award: SLAs and obligations proven with evidence
- At the next bid: that history beside the new response
Our customers
Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.
How it works
One supplier, evaluated three times.
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Risk ratings from your third party or vendor risk management tool beside each supplier Invite only suppliers you would be willing to award New suppliers are screened in Onboardingflow with D&B, Equifax and LexisNexis data.
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Weighted criteria fixed before publishing Experts score their sections, Aavenir AI drafts the rest Totals compared side by side.
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Obligations extracted from the signed contract and assigned owners Aavenir AI checks evidence such as insurance certificates against the clause SLA results and closed obligations become the supplier history.
0:45
0:50Customer context
Supplier decisions made with half the facts.
Customers described evaluation that stopped at the bid, or started too late.
Vendors added without review
A mining company had no standard vendor onboarding or risk assessment before award. It now runs risk assessments, tenders and awards in one flow.
No 360 view
Vendors were onboarded without a full view of the supplier, and vendor management and finance reviews ran slowly.
Scorecards in spreadsheets
Performance kept in a separate sheet is rarely open when the next RFP is scored. On one record, it sits beside the bid.
Results
What customers report after moving to Aavenir.
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.
Aavenir and the alternatives
How Aavenir compares with the other ways teams do this.
| What matters | Aavenir RFPflow | Sourcing suites | Email and spreadsheets |
|---|---|---|---|
| Where RFx events run | On ServiceNow or standalone, from templates and a question library | Their own platform | Attachments in email threads |
| Scoring | AI bid scoring and evaluation summaries, and a person decides | Weighted scoring, AI support varies | Manual scoring sheets |
| From award to contract | The award becomes a Contractflow draft with the scoring attached | Often a handoff to a separate contract lifecycle management platform | Terms retyped into a contract |
| Supplier onboarding and risk | Onboardingflow on the same record, with data from third party or vendor risk management tools | Often a separate module or product | Questionnaires by email |
| Where others can be stronger | Focused on source to contract on one record | Broad suites also cover catalogs and more spend categories | No setup at all |
Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.
Questions
Talk to a contract expert
Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.
Schedule a DemoWhere supplier evidence comes from
RFPflow RFIs, RFPs and RFQs from request to awardLearn more Evaluate vendors Score bids inside one eventLearn more 
Vendor risk management Checks before a vendor goes liveLearn more 
Obligation tracking Are suppliers meeting what they signedLearn more 
Obligationflow Obligations tracked to evidence after signatureLearn more For procurement teams Sourcing, contracts and suppliers togetherLearn more Frequently asked questions (FAQ)
Common questions
What is supplier evaluation?
Supplier evaluation is the assessment of a supplier before, during and after a sourcing decision: risk and qualification checks before the invite, scores on the proposal, and evidence of performance on past contracts. See vendor evaluation in RFPflow.
Can past contract performance inform an RFP evaluation?
Yes. In RFPflow, bids sit beside the supplier history from earlier contracts, such as SLAs met and obligations closed with evidence in Obligationflow. Evaluators see what the supplier did, not only what it proposes. See Obligationflow.
Where do supplier risk ratings come from?
RFPflow shows risk ratings from your existing third party or vendor risk management tool beside each invited supplier. For new suppliers, Onboardingflow verifies documents with AI and confirms identity, finances and sanctions with D&B, Equifax and LexisNexis data. See Onboardingflow.
Have a question we have not answered? Ask the Expert
Schedule a demo
See your contracts run on one record.
- 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
- 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
- 3 ServiceNow or standalone We show the deployment that fits the systems you already run.
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