Contractflow · Contract repository

Every contract in one place, searchable in plain language.

Contractflow keeps signed agreements in one repository, linked to the supplier, the request and the sourcing event behind them. Aavenir AI extracts key fields from legacy contracts and answers questions with the clause cited.

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Definition

What is contract repository software?

Contract repository software is a central, searchable store for signed agreements that keeps each contract with its key fields, such as parties, dates, value and renewal terms, and controls who can see it.

In Contractflow, each contract is linked to its supplier, request and sourcing event. Aavenir AI backfills a legacy repository by extracting fields for a contract manager to confirm, and AI contract search answers plain language questions with the clause cited. Access follows your roles.

One repository, linked to supplier, request and sourcing event
Aavenir AI extracts dates, parties, values and payment terms from legacy contracts
Plain language search that cites the clause
Role-based access, on ServiceNow roles or in Aavenir

Our customers

Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.

How it works

From scattered files to one system of record.

Backfill a legacy repository instead of keying it by hand Aavenir AI extracts counterparty, term, rate card and payment terms Scanned copies and amendments get closer review.
The contract manager confirms each field before it is saved Conflicts go to a person, not to a guess Confirmed fields drive renewals, reports and obligations.
Ask in plain language and get the clause back Results link to the supplier, request and sourcing event Renewal and notice dates come from the contract text.

Watch

See it in the product.

0:25Demo How to find relevant third party contracts in the repository

Why it matters

You cannot manage what you cannot find.

Customers moved to one repository from shared drives and trackers kept by hand.

Contracts in shared drives

A Southeast Asian bank kept contracts on Google Drive with manual trackers by contract type. It now reports 100% contract visibility.

No central record

A mining company had no centralized contract repository before it ran source to contract on Aavenir.

Search by meaning

Ask which suppliers have no exit plan clause, not which file names contain the word exit.

Results

What customers report after moving to Aavenir.

42% reduced contract risk at a leading Southeast Asian bankCase study

5x faster approval cycle at the same bankCase study

70% faster contract cycle at a Fortune 500 insurer on RFPflow and ContractflowCase study

5x faster contract cycle time at a mining company on RFPflow, Onboardingflow and ContractflowCase study

“

Breakthrough results for our legal team.

Dominic Gyngell General Counsel, Speedcast, on Contractflow in ServiceNow

Aavenir and the alternatives

How Aavenir compares with the other ways teams do this.

What matters	Aavenir	Standalone contract lifecycle management tools	Shared drives, email and spreadsheets
Where it runs	Native on ServiceNow, or deployed standalone	Their own platform, connected to other systems by integration	Wherever the file was last saved
One record across the lifecycle	Sourcing, contract, obligations and invoices on one record	Usually the contract stage, other stages through partners	No record, only files and threads
AI at each stage	Aavenir AI extracts terms, reviews against your playbook and tracks obligations, and a person approves	Varies by product, often strongest in review and search	None
After signature	Obligations assigned, evidence checked, renewals flagged before the notice window	Varies by product	A calendar reminder, if someone set one
Where others can be stronger	Configured to your workflow, one module or the whole suite	Often a quick start for a single legal team	Free and familiar, until volume grows

Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.

Talk to a contract expert

Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.

Schedule a Demo

What the repository feeds

Contractflow The full contract lifecycle on one recordLearn more

Contract analytics Reports built on confirmed fieldsLearn more

Contract renewal management Notice dates from the contract textLearn more

Change of control review Which agreements need consentLearn more

AI contract search Plain language questions across contractsLearn more

For IT teams Contracts inside the platform IT runsLearn more

Frequently asked questions (FAQ)

Common questions

What is a contract repository?

A contract repository is the central store for signed agreements and their key fields, such as parties, dates, value and renewal terms. A good one is searchable, controls access by role, and links each contract to the supplier and request behind it. Try AI contract search.

How do we move legacy contracts into Contractflow?

Aavenir AI reads your existing contracts and extracts dates, parties, values and payment terms. A contract manager confirms each field before it is saved, and conflicts go to a person rather than a guess. See AI contract extraction.

Who can see which contracts in the repository?

Access follows roles. On ServiceNow, Contractflow uses the users and roles your platform team already manages, and changes land in the audit history. Standalone deployments use role-based access in Aavenir, with SSO via OAuth 2.0 and SAML. See security.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
3 ServiceNow or standalone We show the deployment that fits the systems you already run.

Prefer to talk first? Contact the team.