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Glossary

What is a pricing template?

A pricing template is a structured form in a sourcing event where suppliers enter detailed pricing for each item or service, so bids can be compared line by line.

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How a pricing template works

In a request for quotation or proposal, the buyer sets out the line items and lots it wants priced. The template can be a spreadsheet or an online form in a supplier portal. Every supplier fills in the same structure, which makes their bids directly comparable.

What it usually asks for

  • Item or service description. What is being offered.
  • Unit price. The cost per unit, for example per item, per kilogram or per hour.
  • Quantity. The volume being quoted.
  • Total price. Unit price times quantity for each line.
  • Discounts and charges. Volume discounts, delivery, setup and other fees.
  • Terms. Validity period, lead times and payment terms.

Why it matters

Free form price proposals are hard to compare, because each supplier bundles costs differently. A template forces the same breakdown from every bidder, exposes hidden charges and lets the buyer see where each supplier is strong or weak.

How Aavenir handles it

RFPflow lets buyers build pricing templates with line items and lots, collect supplier responses online and compare bids side by side.

Keep reading

Response to questionnaire A response to questionnaire is a supplier's set of answers to the questions a buyer asks during sourcing.Read more RFx tools RFx tools are the software features that build, send, collect and score requests for information, quotation and proposal.Read more Best and final offer A best and final offer is the last, improved bid a buyer asks shortlisted suppliers to submit in a request for proposal.Read more

Frequently asked questions (FAQ)

Common questions

What is the difference between a pricing template and a quotation?

The pricing template is the structured form the buyer provides. The quotation is the supplier's completed response with its prices filled in. Comparing completed templates side by side shows the best value. Read about request for quotation.

Should a pricing template be a spreadsheet or online form?

Either works. Online forms in a supplier portal reduce errors, apply validation and load straight into comparison, while spreadsheets suit very complex pricing models. Read about RFx tools.

How detailed should a pricing template be?

Detailed enough to compare like with like and expose hidden costs, but not so granular that suppliers struggle to answer. Ask for the cost elements you will actually evaluate. See RFPflow.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

  • 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
  • 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
  • 3 ServiceNow or standalone We show the deployment that fits the systems you already run.

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