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Aavenir Atlas early access is open Contractflow on the ServiceNow Store since 2019 Runs on ServiceNow, or standalone ProcureTech100 2025/26 Pioneering Digital Solution ISO/IEC 27001:2022 certified, SOC 2 Type 2 compliant

Glossary

What is RFx software?

RFx software runs requests for information, proposal and quotation in one system, with templates, supplier responses, scoring and side by side comparison on a central record.

Schedule a Demo All Glossary Terms

What RFx means

RFx is the umbrella term for the requests procurement sends to the market:

  • Request for information. learn about the market and possible suppliers.
  • Request for proposal. ask how suppliers would solve a need and on what terms.
  • Request for quotation. ask for prices on defined goods or services.

What the software does

It automates the RFx process on a central data repository. Typical tools include workflow and approvals, templates for standard questionnaires and pricing, a supplier portal for responses, questions and clarifications, survey support, scoring and side by side reporting.

Benefits

  • Speed. reusable templates and automated reminders.
  • Fair comparison. every supplier answers the same questions in the same format.
  • Audit trail. a record of who submitted what and when.
  • Better decisions. scoring and analysis in one place.

How Aavenir handles it

RFPflow runs requests for information, proposal and quotation on one record, with a supplier portal, Aavenir AI scoring and summaries, and an award that drafts the contract. It runs natively on ServiceNow or standalone.

Keep reading

Request for proposal A request for proposal (RFP) is a formal document that invites qualified suppliers to propose a solution to a defined...Read more Request for quotation A request for quotation (RFQ) is a process in which a company or public body asks suppliers to quote prices and terms for...Read more Bid analysis Bid analysis is the process of evaluating and comparing supplier bids received in a sourcing event against set criteria such...Read more

Frequently asked questions (FAQ)

Common questions

What is the difference between RFx software and e-sourcing?

They overlap. RFx software focuses on running requests to suppliers. E-sourcing is a broader term that can also include auctions, supplier discovery and award analysis. Read about e-sourcing.

Who uses RFx software?

Procurement and sourcing teams use it to run events, business stakeholders to score responses, and suppliers to respond through a portal. Legal may join when contract terms are part of the request. See RFPflow.

Can AI score RFx responses?

AI can read responses, check them against requirements, score and summarize them, and flag gaps. People should review the scores and make the award. Read about bid analysis.

Have a question we have not answered? Ask the Expert

Schedule a demo

See your contracts run on one record.

  • 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
  • 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
  • 3 ServiceNow or standalone We show the deployment that fits the systems you already run.

Prefer to talk first? Contact the team.