What is purchase order management?

What it covers

Orders are created from approved requisitions for catalog, punchout and non catalog items and services. They support standard orders and blanket orders that cover repeat purchases. Each order is approved, sent to the supplier, tracked through delivery and closed once the invoice is matched and paid. The aim is that only necessary purchases are made and every cost is justified.

Benefits

• Real time monitoring. see open commitments and order status at any time.
• Simpler process. one route for requesters, approvers and suppliers.
• Budget control. commitments are visible before invoices arrive.
• Fewer errors. invoices can be matched against clean order data.

Three best practices

• No order, no pay. require an order for most spend so invoices can be matched.
• Approval by rules. route by value, category and budget, not by email.
• Close the loop. match orders to receipts and invoices and close stale orders.

How Aavenir handles it

Invoiceflow matches invoices to purchase orders and receipts, routes exceptions for approval and checks every line against the signed contract, so the order, the contract and the payment agree.