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Glossary

What is a conformed contract?

A conformed contract is a clean version of a contract revised to include every agreed change, so one document shows the current terms in full.

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What it is

During a proposal period or over the life of a contract, terms change through change notices, amendments and information pulled in from the winning proposal. A conformed contract folds all of those changes into the original text, producing a single document that reads as the agreement now stands.

How it relates to amendments

An amendment is a mutually agreed change to the original contract, whether an addition, a deletion or both. It names the terms, clauses and definitions being changed and refers to the original contract by title and date, and all parties must sign it. Contracts need amending when the parties learn something new, find a flaw or face circumstances nobody expected. The conformed contract is the result of applying those signed amendments.

Why it matters

Reading a base contract plus several amendments to work out the current terms is slow and easy to get wrong. A conformed copy gives everyone the same, complete picture. The signed originals remain the legal record, so the conformed copy must be checked against them.

How Aavenir handles it

Contractflow links every amendment to its contract, keeps the version history and shows the current terms on the contract record.

Keep reading

Change order A change order is a written change to the scope, price or schedule of work under an existing contract.Read more Contract addendum A contract addendum is a document added to an existing contract that adds new terms or detail.Read more Contract versions Contract versions are the successive drafts of a contract, tracked so everyone knows which one is current.Read more

Frequently asked questions (FAQ)

Common questions

Is a conformed contract legally binding?

The signed contract and signed amendments are the binding documents. A conformed contract is a convenience copy that consolidates them, so it should state that it is conformed and be checked against the originals. Read about contract versions.

When is a conformed contract created?

Commonly after award, when changes made during the proposal period are folded in, and again after significant amendments during the contract's life. It is updated each time a new change is signed. Read about change orders.

What is the difference between a conformed contract and an amendment?

An amendment is a signed document that changes specific terms. A conformed contract is the full text with all amendments already applied. Both are useful, but they serve different purposes. Read about contract addendums.

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