--- title: Contract Renewal Management and Auto Renewals | Aavenir url: https://aavenir.com/use-cases/contract-renewal-management/ description: See every renewal and auto renewal landing in the next 90 days, with notice dates, price terms and supplier performance, so each one is decided on time. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Use cases](https://aavenir.com/use-cases/) / Renewal management Use case · Renewal management # Which renewals and auto renewals land in the next 90 days? Contractflow reads the term, renewal type and notice period from each contract and puts the notice date in front of an owner. Every renewal becomes a decision made on time, not a term that rolled over by default. Definition ## What is contract renewal management? Contract renewal management is the process of capturing each agreement's term, renewal type and notice period, alerting the owner before the notice date passes, and recording whether the contract was renewed, renegotiated or ended. The expensive mistake is tracking the end date. An agreement that auto renews on 31 March with 90 days notice was decided on 31 December, whether anyone noticed or not. [Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/) turns the notice period into an event obligation with an owner, and shows that owner how the supplier performed before they choose. - Term, renewal type and notice period extracted by Aavenir AI and confirmed by a person - The notice date, not the end date, triggers the reminder - Owners see SLAs met and open obligations beside each renewal - Renew, renegotiate or exit is recorded as a business decision - Renegotiation runs as a Word redline on the same contract record Why it leaks ## How a renewal decides itself without anyone choosing. ### End date tracked, notice missed The calendar shows the term end, but the window to say no closed months earlier. ### Auto renewal in an order form The renewal clause sits in a SaaS order form or schedule, not the master agreement. ### No performance in the room The owner decides without knowing which SLAs the supplier missed last term. ### Uplift applied by default The new term starts at a higher price because nobody checked the cap in time. How it works ## From buried clause to a decision on the record. - Aavenir AI extracts term, renewal type and notice period Amendments that changed the term are read with the master The contract manager confirms each field before it is saved. - The notice becomes an event obligation with a named owner Reminders count back from the notice date Each renewal shows its owner, or that it has none. - SLAs met and missed over the current term Open obligations and overdue evidence The price terms that apply if nothing changes. - Renew, renegotiate or exit, each with a reason Renegotiation starts a Word redline on the same contract An exit keeps the notice date and its owner on the record. Watch ## See it in the product. [0:31 Demo Contract termination lifecycle management](https://www.youtube.com/watch?v=yW68GqkhGkE) Customer result ## Renewals on time, published by the customer. 5xfaster approval cycle at a leading Southeast Asian bank on Contractflow in ServiceNow [Case study](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) 42%reduced contract risk at the same bank [Case study](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) 70%faster contract cycle at a Fortune 500 insurer on RFPflow and Contractflow [Case study](https://aavenir.com/case-study/source-to-contract-workflow-improve-contract-cycle-time-efficiency/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## Renewals, by product and team [Contractflow The product behind this use case Learn more](https://aavenir.com/solutions/enterprise-contract-management-software/)[IT SaaS renewals and uplift caps Learn more](https://aavenir.com/solutions/it-contract-management/)[Procurement Supplier renewals with performance attached Learn more](https://aavenir.com/solutions/procurement-contract-management/) Frequently asked questions (FAQ) ## Common questions ### ### How do you manage contract renewals? Capture each contract's term, renewal type and notice period, set reminders from the notice date rather than the end date, give each renewal an owner, and record the decision. Contractflow does the capture with Aavenir AI and shows supplier performance before the owner decides. [See Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/). ### ### How do I stop contracts from auto renewing without a decision? Find the auto renewal clause and its notice period in every contract, including order forms and amendments, and make the notice date an owned task. When the reminder fires, the owner chooses to renew, renegotiate or exit, and the choice is recorded. [See the IT view](https://aavenir.com/solutions/it-contract-management/). ### ### What should we review before renewing a supplier contract? Review the service levels met and missed over the term, open obligations and evidence, the price that applies on renewal, any uplift cap, and the notice the contract requires. Contractflow shows those on the renewal record, so the decision is made on performance. [See supplier price increase review](https://aavenir.com/use-cases/supplier-price-increase-review/). ### ### What results have customers published on renewals? A leading Southeast Asian bank running Contractflow on ServiceNow reported 100% contract visibility, a 5x faster approval cycle and 42% reduced contract risk, with renewal and notice dates tracked as owned tasks after signature. [Read the bank’s story](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.