--- title: Contract Obligation Tracking with Evidence | Aavenir url: https://aavenir.com/use-cases/contract-obligation-tracking/ description: Contract obligation tracking that gives every commitment an owner and a due date, collects evidence by email and has Aavenir AI check it against the clause. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Use cases](https://aavenir.com/use-cases/) / Obligation tracking Use case ยท Obligation tracking # Are we meeting what we signed, with evidence to show for it? Obligationflow lists every obligation in a signed contract, routes each one to an owner and checks the evidence that comes back against the clause. When an auditor asks, you hand over a record, not a reminder log. Definition ## What is contract obligation tracking? Contract obligation tracking is the practice of listing what each party must do under a signed contract, such as pay, report, insure or give notice, assigning each item a named owner and date, and keeping proof it was done. Most tools stop at the date. A reminder tells someone a background check report is due; it cannot tell you whether the report covers the people the statement of work names. In [Obligationflow](https://aavenir.com/solutions/contract-obligation-management-software/) the evidence is the end of the task: Aavenir AI reads certificates, certifications and financial statements against the obligation before anyone closes it. - Aavenir AI extracts obligations by category, with frequency and event triggers - The contract manager reviews the list before any task exists - Assignment rules route each obligation to a person or team - Owners reply to a due date email, and the evidence files itself - Avy recommends close or reject with reasons, and the owner decides Why it leaks ## Four places obligations fall through. ### Never extracted The obligation sits on page 31 of a schedule, so it never reaches a tracker. ### No single owner Legal signed it, operations runs the supplier, and each assumes the other is watching. ### Reminders without proof The calendar alert fires, someone replies done, and nothing is filed. ### Evidence nobody reads A certificate arrives, gets saved, and nobody checks the limit, the dates or the scope. How it works ## One staffing contract, from PDF to proof. - Obligations grouped by category, each with a frequency Event triggered obligations flagged, such as exit assistance Nothing becomes a task until the contract manager accepts the list. - Route by category, supplier or any field to a person or a team Recurring obligations become a dated series of tasks Obligations not written in the contract come from the library or an Excel upload. - On the due date the owner receives the obligation and its clause A reply with the evidence attached lands on the right task Owners and reviewers discuss it on the task, so the history stays put. - A criteria checklist built from the clause itself Works on insurance certificates, compliance certifications and financial statements Overdue items escalate to the next person in one click. Watch ## See it in the product. [0:40 Product video AI obligation extraction and task creation](https://aavenir.com/assets/videos/obligationflow/obligationflow-ai-extraction-and-tasks.mp4)[0:43 Product video AI checks proof of completion and closes the obligation](https://aavenir.com/assets/videos/obligationflow/obligationflow-auto-task-verification.mp4)[2:22 Product tour AI based obligation management](https://www.youtube.com/watch?v=pckC43QJyqw) Customer results ## What customers report once obligations have owners. 80%improvement in compliance standards at a leading mining company [Case study](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/) 100%contract visibility at a leading Southeast Asian bank [Case study](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) 5xfaster approval cycle at a leading Southeast Asian bank on Contractflow in ServiceNow [Case study](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## Go further with obligations [Obligationflow The product behind this use case Learn more](https://aavenir.com/solutions/contract-obligation-management-software/)[Procurement Supplier obligations from award to renewal Learn more](https://aavenir.com/solutions/procurement-contract-management/)[Legal What you signed, and proof it was met Learn more](https://aavenir.com/solutions/legal-contract-management/) Frequently asked questions (FAQ) ## Common questions ### ### How do you track contract obligations? List every obligation in the signed contract with its category, frequency and trigger, give each one an owner and a due date, and collect evidence that it was met. Obligationflow does the listing with Avy, routes tasks by rules and checks the evidence before the task closes. [See Obligationflow](https://aavenir.com/solutions/contract-obligation-management-software/). ### ### What is the difference between obligation tracking and contract management? Contract management runs the agreement from request to signature and renewal. Obligation tracking manages the commitments inside the signed agreement, such as reports, certificates and notices, until each is proven. Aavenir runs both on one record, so obligations come straight from the executed contract. [See Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/). ### ### Can AI verify that an obligation was met? For documents, yes, with a person deciding. Aavenir AI builds a checklist from the obligation, reads the certificate, certification or financial statement that came back, and recommends closing or rejecting the task with reasons. The owner reviews that recommendation and makes the call. [Meet Avy](https://aavenir.com/platform/avy-ai-assistant/). ### ### Can we track obligations that are not in the contract? Yes. Add them from the obligation library, create them by hand, or upload them in bulk from Excel. They get owners, due date emails and evidence checks like any obligation Aavenir AI extracted, which suits policy duties and regulatory reporting. [See third party risk and DORA](https://aavenir.com/use-cases/third-party-risk-dora-contracts/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). 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