--- title: Vendor Risk Management Software for Onboarding | Aavenir url: https://aavenir.com/solutions/vendor-risk-management-software/ description: Vendor risk management software that verifies suppliers before activation. Onboardingflow checks documents with AI, screens third party data, tracks expiry. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Contract suite](https://aavenir.com/solutions/aavenir-contract-suite/) / [Onboardingflow](https://aavenir.com/solutions/vendor-onboarding-software/) / Vendor risk management Onboardingflow · Vendor risk management # No vendor goes live until the risk is checked. Onboardingflow has AI verify insurance, policy and security documents, and confirms identity, finances and sanctions with D&B, Equifax and LexisNexis data. Only approved vendors move on to sourcing, contracts and invoices. Definition ## What is vendor risk management software? Vendor risk management software checks a supplier's identity, financial health, sanctions status, insurance and security posture before the company does business with it, then keeps watching those facts for as long as the relationship lasts. In [Onboardingflow](https://aavenir.com/solutions/vendor-onboarding-software/), registration to activation runs on one record. Workflows adapt by vendor type, products and geography, scheduled reviews refresh vendor information, and alerts go out before documents expire. In [RFPflow](https://aavenir.com/solutions/rfp-management-software/), ratings from your third party or vendor risk management tool show beside each invited supplier. - AI verifies insurance, policy and security documents - Third party data confirms identity, finances and sanctions - Workflows adapt by vendor type, products and geography - Scheduled reviews, and alerts before documents expire Our customers ## Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir. American Seafoods Group T.D. Williamson Thrive Express Employment Professionals MUFG State of Utah How it works ## From registration to a vendor you can pay. - Workflows adapt by vendor type, products and geography The vendor uploads insurance, policy and security documents Bulk onboarding when many vendors arrive at once. - AI reads each document against your requirements D&B, Equifax and LexisNexis data confirm identity, finances and sanctions Findings go to a reviewer before approval. - Only approved vendors move on to sourcing, contracts and invoices Scheduled information reviews Alerts before documents expire, with update requests through the portal. Watch ## See it in the product. [0:50 Demo Access a vendor risk report from Contractflow](https://www.youtube.com/watch?v=OX9uKGRQYQo)[1:04 Demo Onboard a new supplier from Contractflow](https://www.youtube.com/watch?v=MYpRhRObVNQ) Customer context ## Risk checked once is risk checked too late. Customers moved vendor risk checks before the award and kept them running after it. ### Risk checked after award A mining company had no standard vendor onboarding or risk assessment before award. It now runs [vendor risk assessments through to contract](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/) on ServiceNow. ### Slow manual reviews On ServiceNow, approved vendor details are written back to the Vendor Master, while teams keep their own review process. ### Ratings that never reach sourcing RFPflow shows ratings from your third party or vendor risk management tool beside each invited supplier, so risk is visible at the shortlist. Results ## What customers report after moving to Aavenir. 25%faster sourcing cycle at a leading mining company [Case study](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/) 100%digitized and automated RFx at a global premium petfood manufacturer [Case study](https://aavenir.com/case-study/rfp-rfq-management-solution-with-digitized-sourcing-servicenow/) 80%increase in efficiency at the same manufacturer [Case study](https://aavenir.com/case-study/rfp-rfq-management-solution-with-digitized-sourcing-servicenow/) “ We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast. **Procurement Manager**A global premium petfood manufacturer Aavenir and the alternatives ## How Aavenir compares with the other ways teams do this. | What matters | Aavenir RFPflow | Sourcing suites | Email and spreadsheets | | Where RFx events run | On ServiceNow or standalone, from templates and a question library | Their own platform | Attachments in email threads | | --- | --- | --- | --- | | Scoring | AI bid scoring and evaluation summaries, and a person decides | Weighted scoring, AI support varies | Manual scoring sheets | | From award to contract | The award becomes a Contractflow draft with the scoring attached | Often a handoff to a separate contract lifecycle management platform | Terms retyped into a contract | | Supplier onboarding and risk | Onboardingflow on the same record, with data from third party or vendor risk management tools | Often a separate module or product | Questionnaires by email | | Where others can be stronger | Focused on source to contract on one record | Broad suites also cover catalogs and more spend categories | No setup at all | Comparisons describe categories of tools, not named products. For named comparisons, see [Aavenir compared](https://aavenir.com/compare/). ## Further reading [Sourcing How to run an RFP Read the article](https://aavenir.com/blog/how-to-run-an-rfp/)[Sourcing RFI, RFQ and RFP: what is the difference? Read the article](https://aavenir.com/blog/rfi-rfq-rfp-difference/)[Procurement What is source to contract? Read the article](https://aavenir.com/blog/what-is-source-to-contract/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## Related to vendor risk [Onboardingflow Every supplier verified before activation Learn more](https://aavenir.com/solutions/vendor-onboarding-software/)[Supplier evaluation Risk, bids and performance together Learn more](https://aavenir.com/solutions/supplier-evaluation-software/)[Contract compliance management Evidence checked after signature Learn more](https://aavenir.com/solutions/contract-compliance-management-software/)[Third party risk and DORA Do ICT contracts meet the rules Learn more](https://aavenir.com/use-cases/third-party-risk-dora-contracts/)[Obligationflow Obligations tracked to evidence after signature Learn more](https://aavenir.com/solutions/contract-obligation-management-software/)[For procurement teams Sourcing, contracts and suppliers together Learn more](https://aavenir.com/solutions/procurement-contract-management/) Frequently asked questions (FAQ) ## Common questions ### ### What is vendor risk management? Vendor risk management is the practice of checking a supplier's identity, finances, sanctions status, insurance and security before you do business with it, then monitoring those facts for the length of the relationship. [See Onboardingflow](https://aavenir.com/solutions/vendor-onboarding-software/). ### ### Which third party data does Onboardingflow use? Onboardingflow confirms vendor identity, financial health and sanctions status with third party data from D&B, Equifax and LexisNexis, and uses AI to verify the insurance, policy and security documents the vendor uploads. [See supplier evaluation](https://aavenir.com/solutions/supplier-evaluation-software/). ### ### What happens when a vendor document expires? Onboardingflow sends alerts before documents such as insurance certificates expire, and the vendor uploads the update through the portal. Scheduled reviews refresh vendor information on a cycle you set. After signature, obligations in the contract are tracked separately. [See Obligationflow](https://aavenir.com/solutions/contract-obligation-management-software/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.