--- title: RFP Management Software with AI Scoring | Aavenir RFPflow url: https://aavenir.com/solutions/rfp-management-software/ description: Aavenir RFPflow runs RFIs, RFPs and RFQs on one record. Suppliers respond in a portal, AI scores every bid, and the award becomes a contract. Native on ServiceNow. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Contract suite](https://aavenir.com/solutions/aavenir-contract-suite/) / RFPflow RFPflow · RFP management software # One sourcing event, from request to contract. RFPflow runs RFIs, RFPs and RFQs on one record. Suppliers respond in a portal, Aavenir AI scores and summarizes every bid, and the award drafts the contract. On ServiceNow, events start from the Sourcing and Procurement Operations sourcing request. Our customers ## Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir. American Seafoods Group T.D. Williamson Thrive Express Employment Professionals MUFG State of Utah Definition ## What is RFP management software? RFP management software runs requests for information (RFI), proposals (RFP) and quotations (RFQ) in one system. It covers event setup, supplier invitations, responses, scoring, pricing rounds and the award record, so a sourcing event no longer lives in email threads and spreadsheets. In Aavenir RFPflow, AI also scores and summarizes every bid against your evaluation criteria, and the award starts the contract in [Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/) and supplier onboarding in [Onboardingflow](https://aavenir.com/solutions/vendor-onboarding-software/). - Starts from the ServiceNow Sourcing and Procurement Operations request, with requirements and line items prefilled - Suppliers respond by portal, email, Word or Excel, in multiple currencies - Aavenir AI scores bids and recommends suppliers, and evaluators accept or change every score - Multi round pricing with savings tracked against the item master - Split awards by line item, with a contract drafted for each winner Where sourcing time goes ## Sourcing cycles that took months can take weeks. RFP work is where procurement teams lose the most time. These are the four places it leaks. ### Long RFx to award cycles Disconnected tools and email add a delay at every stage. Templates and milestones. Automatic supplier reminders. Clone past events. ### Administrative overload Questionnaires, response tracking and pricing consolidation eat capacity. One supplier portal. All supplier messages in one place. One dashboard for every event. ### Disconnected handoffs Off platform sourcing tools need manual handoffs to contracting and onboarding. Opens from ServiceNow Sourcing and Procurement Operations. Awards move to contracting. One data model to AP. ### Missed savings Without structured comparison, teams accept the first acceptable price. Split award scenarios. Multi round negotiation. Historical price benchmarks. How it works ## How RFPflow runs a sourcing event, screen by screen. - Requirements and line items carry over from the ServiceNow Sourcing and Procurement Operations sourcing request Not on ServiceNow? The request starts in Aavenir instead Choose RFI, RFP or RFQ as the event type. - Category templates and a reusable question library Criteria, weights and milestones fixed before publishing Suppliers sign the NDA before confidential files open Risk ratings from your third party or vendor risk management tool beside each supplier. - Portal, email, Word or Excel, in multiple currencies Private questions to the buyer, shared answers as broadcast FAQs Milestone changes reach every supplier at once. - Experts score only the sections assigned to them Aavenir AI scores each bid, recommends suppliers and writes the summary Bids sit beside past contract performance and obligation history. - Award by line item, or share one line between suppliers Contractflow drafts a contract for each winner Winners move to Onboardingflow, and the Sourcing and Procurement Operations request updates. Watch ## See it in the product. [0:45 Product video AI scores supplier responses and explains every rating](https://aavenir.com/assets/videos/rfpflow/rfpflow-ai-autoscoring.mp4)[1:31 Product tour Introducing RFPflow, strategic sourcing and supplier evaluation](https://www.youtube.com/watch?v=Qq7k-K5tYMA) Customer results ## What customers report after moving sourcing to RFPflow. 100%digitized and automated RFx at a global premium petfood manufacturer [Case study](https://aavenir.com/case-study/rfp-rfq-management-solution-with-digitized-sourcing-servicenow/) 80%increase in efficiency at the same manufacturer [Case study](https://aavenir.com/case-study/rfp-rfq-management-solution-with-digitized-sourcing-servicenow/) 25%faster sourcing cycle at a leading mining company [Case study](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/) 5xfaster contract cycle at the same mining company [Case study](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/) “ Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast. **Procurement Manager**A global premium petfood manufacturer, RFPflow on ServiceNow Built on ServiceNow ## RFP management inside Sourcing and Procurement Operations. RFPflow runs as a scoped app on the ServiceNow platform and opens from the Sourcing and Procurement Operations workspace, with your users, roles, workflow and audit history. Teams that do not run ServiceNow get the same event, scoring and award, starting in Aavenir. [Compare deployment options](https://aavenir.com/platform/deployment-options/) Integrations ## Connected to the systems you already run. ServiceNow SAP Ariba Workday Salesforce Oracle Microsoft Dynamics Microsoft Word DocuSign Adobe Sign Conga Sign [See every integration](https://aavenir.com/integrations/) Customer stories ## Results our customers published. [Mining company RFPflow, Onboardingflow, Contractflow on ServiceNow A mining company connected sourcing to contracting 25% faster sourcing cycle 5x faster contract cycle time](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/)[Fortune 500 insurer RFPflow and Contractflow A Fortune 500 insurer cut its contract cycle by 70% 70% faster contract cycle 25% increased adoption rate](https://aavenir.com/case-study/source-to-contract-workflow-improve-contract-cycle-time-efficiency/)[Southeast Asian bank Contractflow on ServiceNow A leading Southeast Asian bank cut its approval cycle fivefold 5x faster approval cycle 42% reduced contract risk](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) Aavenir and the alternatives ## How Aavenir compares with the other ways teams do this. | What matters | Aavenir RFPflow | Sourcing suites | Email and spreadsheets | | Where RFx events run | On ServiceNow or standalone, from templates and a question library | Their own platform | Attachments in email threads | | --- | --- | --- | --- | | Scoring | AI bid scoring and evaluation summaries, and a person decides | Weighted scoring, AI support varies | Manual scoring sheets | | From award to contract | The award becomes a Contractflow draft with the scoring attached | Often a handoff to a separate contract lifecycle management platform | Terms retyped into a contract | | Supplier onboarding and risk | Onboardingflow on the same record, with data from third party or vendor risk management tools | Often a separate module or product | Questionnaires by email | | Where others can be stronger | Focused on source to contract on one record | Broad suites also cover catalogs and more spend categories | No setup at all | Comparisons describe categories of tools, not named products. For named comparisons, see [Aavenir compared](https://aavenir.com/compare/). ## Further reading [Sourcing How to run an RFP Read the article](https://aavenir.com/blog/how-to-run-an-rfp/)[Sourcing RFI, RFQ and RFP: what is the difference? Read the article](https://aavenir.com/blog/rfi-rfq-rfp-difference/)[Procurement What is source to contract? Read the article](https://aavenir.com/blog/what-is-source-to-contract/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## Where sourcing goes next [Contractflow The award becomes a drafted contract Learn more](https://aavenir.com/solutions/enterprise-contract-management-software/)[Onboardingflow Winners onboard with risk data attached Learn more](https://aavenir.com/solutions/vendor-onboarding-software/)[Source to contract The use case, end to end Learn more](https://aavenir.com/use-cases/source-to-contract/) Frequently asked questions (FAQ) ## Common questions ### ### What is RFP software? RFP software runs requests for information, proposals and quotes in one system. It builds the event, invites suppliers, collects responses, scores them, manages pricing rounds and records the award. RFPflow adds AI scoring and turns the award into a contract. [See source to contract](https://aavenir.com/use-cases/source-to-contract/). ### ### Does RFPflow require ServiceNow? No. On ServiceNow, RFPflow opens from the Sourcing and Procurement Operations request and uses your roles and workflow. Without ServiceNow, requests start in Aavenir and the supplier portal, AI scoring and award work the same way. [Compare deployment options](https://aavenir.com/platform/deployment-options/). ### ### How does AI scoring work in RFPflow? Aavenir AI reads each response against the weighted criteria you set before publishing, drafts a score and a summary for every section, and recommends suppliers. Evaluators accept or change every score, and the audit history keeps both. [Meet Avy](https://aavenir.com/platform/avy-ai-assistant/). ### ### Can RFPflow split an award between suppliers? Yes. You can award by line item or share one line between suppliers, compare best value, lowest cost and top two scenarios, and Contractflow drafts a contract for each winner. [See Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.