--- title: Invoice Coding and Receiving Automation with AI | Aavenir url: https://aavenir.com/solutions/invoice-coding-receiving/ description: Invoice coding and receiving automation proposes GL codes from learned patterns and confirms receipt of goods and services before Invoiceflow matches it. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Contract suite](https://aavenir.com/solutions/aavenir-contract-suite/) / [Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/) / Invoice coding and receiving Invoiceflow · Coding and receiving # Coded and received before anyone keys a line. Invoiceflow learns your invoice patterns and proposes coding for each line, on PO and non-PO invoices. Receiving is confirmed in the same workflow rather than by email, so matching has what it needs. Definition ## What is invoice coding and receiving? Invoice coding assigns each invoice line to the right general ledger account and cost center, and receiving confirms that the goods or services billed were delivered, two checks AP needs before an invoice can be matched and paid. In [Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/), the AI engine learns invoice patterns and automates coding and data entry, as it does for the State of Utah DTS. Receiving sits in the same workflow, so 2-way and 3-way matching against the PO and goods receipt can run without an email chase. - AI proposes coding from learned invoice patterns - Coding works on PO and non-PO invoices - Receiving confirmed in the workflow, not by email - AP approves every proposed code Our customers ## Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir. American Seafoods Group T.D. Williamson Thrive Express Employment Professionals MUFG State of Utah How it works ## One invoice, coded and received. - Codes learned from how your team coded past invoices Each line gets an account and cost center AP accepts or changes each proposal. - The budget owner confirms goods, software or services were delivered The receipt is recorded against the PO An invoice without a receipt waits as an exception. - 2-way and 3-way matching against the PO and goods receipt Contract pricing checked against the signed contract Exceptions route by confidence threshold. Watch ## See it in the product. [0:17 Demo How to extract invoice data with AI](https://www.youtube.com/watch?v=XtXqGLjUOWI) Customer results ## Coding and receiving were the manual part. Two Invoiceflow customers described the same hand work before automation. ### GL codes mapped by hand Thrive Networks mapped GL codes manually before Invoiceflow. It reported an [80% increase in invoice processing efficiency](https://aavenir.com/case-study/thrive-networks-drastically-streamlined-invoicing-and-expense-management-with-aavenir-invoiceflow/). ### Receiving checked by email At the State of Utah DTS, receiving for software and services was checked by email. On Invoiceflow it reports [5x faster data entry](https://aavenir.com/case-study/the-state-of-utah-processes-it-vendor-invoices-5x-faster-with-full-control-and-visibility-over-spend/). ### Consistent coding When a supplier's lines are coded the same way every month, budget reports stay comparable. Results ## What customers report after moving to Aavenir. 5xfaster data entry at the State of Utah Division of Technology Services [Case study](https://aavenir.com/case-study/the-state-of-utah-processes-it-vendor-invoices-5x-faster-with-full-control-and-visibility-over-spend/) 70%faster invoice lifecycle at the same division [Case study](https://aavenir.com/case-study/the-state-of-utah-processes-it-vendor-invoices-5x-faster-with-full-control-and-visibility-over-spend/) 100%paperless invoicing at Thrive Networks [Case study](https://aavenir.com/case-study/thrive-networks-drastically-streamlined-invoicing-and-expense-management-with-aavenir-invoiceflow/) 80%increase in invoice processing efficiency at Thrive Networks [Case study](https://aavenir.com/case-study/thrive-networks-drastically-streamlined-invoicing-and-expense-management-with-aavenir-invoiceflow/) “ SoU had a custom-built purchase application on ServiceNow, which runs to our expectations. However, we knew that building an AI-enabled invoice processing solution on ServiceNow and integrating it to our purchasing system was definitely going to be a time-consuming project, which would need skilled ServiceNow resources. **Tyrel King**Financial Manager II, State of Utah DTS Aavenir and the alternatives ## How Aavenir compares with the other ways teams do this. | What matters | Aavenir Invoiceflow | Standalone AP tools | Manual accounts payable | | Capture | Invoices from email and the supplier portal, extracted with AI and OCR, bundled files split | Often strong capture and OCR | Keyed in by hand | | --- | --- | --- | --- | | Matching | 2 and 3 way matching against the PO and the goods receipt | PO matching is standard | Spot checks | | Contract terms | Each invoice checked against the signed contract's pricing, discounts and tax terms | Rarely connected to the contract record | Whatever the reviewer remembers | | Where it runs | On ServiceNow or standalone, connected to your ERP | Their own platform with ERP connectors | The ERP plus spreadsheets | | Where others can be stronger | Focused on checking invoices against the contract | Some AP suites also run supplier payments end to end | No new system to learn | Comparisons describe categories of tools, not named products. For named comparisons, see [Aavenir compared](https://aavenir.com/compare/). ## Further reading [Procurement Source to pay vs procure to pay Read the article](https://aavenir.com/blog/source-to-pay-vs-procure-to-pay/)[Contract management Where contract value goes after signature Read the article](https://aavenir.com/blog/post-signature-value/)[AI in contract lifecycle management AI agents in contract management: what they actually do Read the article](https://aavenir.com/blog/ai-agents-contract-management/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## The rest of the invoice [Invoiceflow Every invoice checked against the contract Learn more](https://aavenir.com/solutions/accounts-payable-automation/)[Invoice workflow Routing and exceptions Learn more](https://aavenir.com/solutions/invoice-workflow-software/)[AI invoice processing Capture, extraction and matching Learn more](https://aavenir.com/solutions/ai-invoice-processing/)[Invoice to contract compliance Are we paying what the contract says Learn more](https://aavenir.com/use-cases/invoice-to-contract-compliance/)[Integrations Word, e-signature, ERP and ServiceNow Learn more](https://aavenir.com/integrations/)[For CFO, CPO, GC and CIO Portfolio answers for leadership Learn more](https://aavenir.com/solutions/contract-intelligence-for-executives/) Frequently asked questions (FAQ) ## Common questions ### ### What is invoice coding? Invoice coding assigns each line of a supplier invoice to a general ledger account and cost center so it lands correctly in the books and budgets. Invoiceflow proposes codes learned from past invoices, and AP approves them. [See Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/). ### ### Can Invoiceflow code non-PO invoices? Yes. Invoiceflow handles PO and non-PO invoices. For non-PO invoices, coding and routing by vendor type, spend category or risk replace the purchase order match, and the budget owner approves. [See invoice workflow](https://aavenir.com/solutions/invoice-workflow-software/). ### ### What is 3-way matching? 3-way matching compares the invoice with the purchase order and the goods receipt before payment. 2-way matching compares invoice and PO only. Invoiceflow does both, and also checks pricing, discounts and tax against the signed contract. [See AI invoice processing](https://aavenir.com/solutions/ai-invoice-processing/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.