--- title: Contract Intake Software for Every Request | Aavenir url: https://aavenir.com/solutions/contract-intake/ description: Contract intake software gives every request one front door. Contractflow fills the request from a sourcing award or a draft, then hands it to legal. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Contract suite](https://aavenir.com/solutions/aavenir-contract-suite/) / [Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/) / Contract intake Contractflow · Contract intake # One front door for every contract request. Sales, procurement, finance and HR raise contract requests in one guided form. Contractflow fills what it can from a sourcing award or the counterparty draft, and legal sees what is coming before a Word file arrives. Definition ## What is contract intake software? Contract intake software is the single place where anyone in a company asks for a new contract or NDA, captures the details legal needs, and routes the request to the right reviewer instead of an inbox. In Aavenir [Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/), intake is the first stage of one contract record. A request can start in ServiceNow, in Aavenir, or straight from an [RFPflow](https://aavenir.com/solutions/rfp-management-software/) award, and Aavenir AI fills request fields from a counterparty draft for the requester to confirm. - One guided request form for sales, procurement, finance and HR - Requests open from a sourcing award with the supplier, line items and value filled in - Aavenir AI extracts fields from third party paper, and the requester confirms each one - Legal sees incoming work before drafting starts Our customers ## Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir. American Seafoods Group T.D. Williamson Thrive Express Employment Professionals MUFG State of Utah How it works ## From a request to a record legal can act on. - One guided form for sales, procurement, finance and HR Contract type, counterparty, value and business owner captured up front On ServiceNow the request starts in your instance. Otherwise it starts in Aavenir. - From an RFPflow award, the supplier, line items and award share carry over From a counterparty draft, Aavenir AI extracts the parties, term and value The requester confirms each extracted field before it is saved. - Incoming requests are visible before anyone sends a Word file A person picks the template and the review path The request becomes the contract record, so nothing is retyped at drafting. Why intake breaks ## Where contract requests get lost today. Most contract delays start before the first draft. These are the gaps one front door closes. ### Requests by email and chat Legal hears about a contract when a draft arrives, with no context on value, owner or deadline. ### Details typed twice The supplier, value and term already sit in an award or a draft. Intake reads them instead of asking again. ### Sourcing and contracting apart A Fortune 500 insurer needed one intake for [more than 8,000 users](https://aavenir.com/case-study/source-to-contract-workflow-improve-contract-cycle-time-efficiency/) that turns into either a contract or an RFx. Results ## What customers report after moving to Aavenir. 42%reduced contract risk at a leading Southeast Asian bank [Case study](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) 5xfaster approval cycle at the same bank [Case study](https://aavenir.com/case-study/contract-management-for-leading-banking-financial-services-company-servicenow/) 70%faster contract cycle at a Fortune 500 insurer on RFPflow and Contractflow [Case study](https://aavenir.com/case-study/source-to-contract-workflow-improve-contract-cycle-time-efficiency/) 5xfaster contract cycle time at a mining company on RFPflow, Onboardingflow and Contractflow [Case study](https://aavenir.com/case-study/accelerate-sourcing-cycle-by-25-source-to-contract/) “ Breakthrough results for our legal team. **Dominic Gyngell**General Counsel, Speedcast, on Contractflow in ServiceNow Aavenir and the alternatives ## How Aavenir compares with the other ways teams do this. | What matters | Aavenir | Standalone contract lifecycle management tools | Shared drives, email and spreadsheets | | Where it runs | Native on ServiceNow, or deployed standalone | Their own platform, connected to other systems by integration | Wherever the file was last saved | | --- | --- | --- | --- | | One record across the lifecycle | Sourcing, contract, obligations and invoices on one record | Usually the contract stage, other stages through partners | No record, only files and threads | | AI at each stage | Aavenir AI extracts terms, reviews against your playbook and tracks obligations, and a person approves | Varies by product, often strongest in review and search | None | | After signature | Obligations assigned, evidence checked, renewals flagged before the notice window | Varies by product | A calendar reminder, if someone set one | | Where others can be stronger | Configured to your workflow, one module or the whole suite | Often a quick start for a single legal team | Free and familiar, until volume grows | Comparisons describe categories of tools, not named products. For named comparisons, see [Aavenir compared](https://aavenir.com/compare/). ## Further reading [AI in contract lifecycle management AI-native vs bolt-on contract lifecycle management: how to tell the difference before you buy Read the article](https://aavenir.com/blog/ai-native-vs-bolt-on-clm/)[Contract management Where contract value goes after signature Read the article](https://aavenir.com/blog/post-signature-value/)[AI in contract lifecycle management AI agents in contract management: what they actually do Read the article](https://aavenir.com/blog/ai-agents-contract-management/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## Where the request goes next [Contractflow The full contract lifecycle on one record Learn more](https://aavenir.com/solutions/enterprise-contract-management-software/)[Contract authoring Drafts from approved templates Learn more](https://aavenir.com/solutions/contract-authoring/)[Contract review Aavenir AI checks the draft against your playbook Learn more](https://aavenir.com/solutions/contract-review/)[Source to contract Awards that become contracts Learn more](https://aavenir.com/use-cases/source-to-contract/)[AI contract extraction How Aavenir AI turns paper into confirmed fields Learn more](https://aavenir.com/platform/ai-contract-extraction/)[For legal teams Intake, review and redlining for legal Learn more](https://aavenir.com/solutions/legal-contract-management/) Frequently asked questions (FAQ) ## Common questions ### ### What is a contract intake process? A contract intake process is how the business asks legal or procurement for a new agreement: one form, the details reviewers need, and a route to the right person. Contractflow runs it as the first stage of the contract record, so the request and the signed contract stay together. [See Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/). ### ### Can a contract request start from an RFP award? Yes. When an RFPflow award closes, the contract request opens with the supplier, the awarded line items and the split award share already on the record. A person still picks the template and the review path before drafting starts. [See source to contract](https://aavenir.com/use-cases/source-to-contract/). ### ### Does contract intake work without ServiceNow? Yes. On ServiceNow, requests start in your instance and use your users, roles and workflow. Teams that do not run ServiceNow raise the same guided request in Aavenir, with the same Avy field extraction and the same handoff to drafting. [Compare deployment options](https://aavenir.com/platform/deployment-options/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.