--- title: AI Invoice Processing Checked Against the Contract | Aavenir url: https://aavenir.com/solutions/ai-invoice-processing/ description: AI invoice processing that captures, extracts and matches invoices. Invoiceflow also checks contract pricing, discounts and tax before an invoice is paid. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Contract suite](https://aavenir.com/solutions/aavenir-contract-suite/) / [Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/) / AI invoice processing Invoiceflow · AI invoice processing # Every invoice read, and checked against the contract. Invoiceflow captures invoices from email and the supplier portal, extracts them with AI and OCR, and splits bundled files. It then matches each one to the PO, the goods receipt and the signed contract's pricing, discounts and tax terms. Definition ## What is AI invoice processing? AI invoice processing uses machine learning and OCR to capture invoices from any channel, extract header and line data, and match each invoice to its purchase order and receipt, so AP reviews exceptions instead of keying every invoice. [Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/) adds a check many AP tools skip: billed prices, discounts, tax and VAT are compared with the terms of the signed contract in [Contractflow](https://aavenir.com/solutions/enterprise-contract-management-software/). At the State of Utah DTS, every IT vendor invoice is stored on ServiceNow on the day it arrives. - Capture from email, the supplier portal and other sources - AI and OCR extraction, with bundled invoices split automatically - 2-way and 3-way matching against the PO and goods receipt - Contract pricing, discounts, tax and VAT checked against the signed contract Our customers ## Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir. American Seafoods Group T.D. Williamson Thrive Express Employment Professionals MUFG State of Utah How it works ## Capture, extract, match, then check the contract. - Invoices captured from email, the supplier portal and other sources Bundled files split into single invoices automatically Paper scans and PDFs read with OCR. - AI extracts supplier, dates, totals and line items 2-way and 3-way matching against the PO and goods receipt Results below the confidence threshold go to a person. - Billed prices compared with the signed contract Discounts, tax and VAT terms checked Off contract charges are held with the clause cited. Watch ## See it in the product. [0:11 Demo How to find duplicate invoices](https://www.youtube.com/watch?v=OsRdvqeYH50)[0:17 Demo How to extract invoice data with AI](https://www.youtube.com/watch?v=XtXqGLjUOWI) Customer results ## From paper piles to checked invoices. Two Invoiceflow customers on ServiceNow, and the check most invoice tools leave out. ### Paper at volume The State of Utah DTS received more than 8,000 paper invoices a year from over 600 IT vendors. It reports [5x faster data entry](https://aavenir.com/case-study/the-state-of-utah-processes-it-vendor-invoices-5x-faster-with-full-control-and-visibility-over-spend/). ### Many formats Thrive Networks handled invoices in PDF, paper, XML and EDI by hand. It reported an [80% increase in processing efficiency](https://aavenir.com/case-study/thrive-networks-drastically-streamlined-invoicing-and-expense-management-with-aavenir-invoiceflow/). ### Overbilling that matches the PO An invoice can match the PO and still bill above the contract rate. Invoiceflow checks the clause. Results ## What customers report after moving to Aavenir. 5xfaster data entry at the State of Utah Division of Technology Services [Case study](https://aavenir.com/case-study/the-state-of-utah-processes-it-vendor-invoices-5x-faster-with-full-control-and-visibility-over-spend/) 70%faster invoice lifecycle at the same division [Case study](https://aavenir.com/case-study/the-state-of-utah-processes-it-vendor-invoices-5x-faster-with-full-control-and-visibility-over-spend/) 100%paperless invoicing at Thrive Networks [Case study](https://aavenir.com/case-study/thrive-networks-drastically-streamlined-invoicing-and-expense-management-with-aavenir-invoiceflow/) 80%increase in invoice processing efficiency at Thrive Networks [Case study](https://aavenir.com/case-study/thrive-networks-drastically-streamlined-invoicing-and-expense-management-with-aavenir-invoiceflow/) “ SoU had a custom-built purchase application on ServiceNow, which runs to our expectations. However, we knew that building an AI-enabled invoice processing solution on ServiceNow and integrating it to our purchasing system was definitely going to be a time-consuming project, which would need skilled ServiceNow resources. **Tyrel King**Financial Manager II, State of Utah DTS Aavenir and the alternatives ## How Aavenir compares with the other ways teams do this. | What matters | Aavenir Invoiceflow | Standalone AP tools | Manual accounts payable | | Capture | Invoices from email and the supplier portal, extracted with AI and OCR, bundled files split | Often strong capture and OCR | Keyed in by hand | | --- | --- | --- | --- | | Matching | 2 and 3 way matching against the PO and the goods receipt | PO matching is standard | Spot checks | | Contract terms | Each invoice checked against the signed contract's pricing, discounts and tax terms | Rarely connected to the contract record | Whatever the reviewer remembers | | Where it runs | On ServiceNow or standalone, connected to your ERP | Their own platform with ERP connectors | The ERP plus spreadsheets | | Where others can be stronger | Focused on checking invoices against the contract | Some AP suites also run supplier payments end to end | No new system to learn | Comparisons describe categories of tools, not named products. For named comparisons, see [Aavenir compared](https://aavenir.com/compare/). ## Further reading [Procurement Source to pay vs procure to pay Read the article](https://aavenir.com/blog/source-to-pay-vs-procure-to-pay/)[Contract management Where contract value goes after signature Read the article](https://aavenir.com/blog/post-signature-value/)[AI in contract lifecycle management AI agents in contract management: what they actually do Read the article](https://aavenir.com/blog/ai-agents-contract-management/) Questions ## Talk to a contract expert Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone. Schedule a demo ## Around invoice processing [Invoiceflow Every invoice checked against the contract Learn more](https://aavenir.com/solutions/accounts-payable-automation/)[Invoice coding and receiving Coding learned from your invoices Learn more](https://aavenir.com/solutions/invoice-coding-receiving/)[Invoice workflow Routes and exceptions Learn more](https://aavenir.com/solutions/invoice-workflow-software/)[Invoice to contract compliance Paying what the contract says Learn more](https://aavenir.com/use-cases/invoice-to-contract-compliance/)[Contractflow The full contract lifecycle on one record Learn more](https://aavenir.com/solutions/enterprise-contract-management-software/)[Aavenir Intelligence Platform The AI behind every Aavenir module Learn more](https://aavenir.com/platform/aavenir-intelligence-platform/) Frequently asked questions (FAQ) ## Common questions ### ### What is AI invoice processing? AI invoice processing captures invoices from email, portals and scans, extracts header and line data with machine learning and OCR, and matches each invoice to its purchase order and receipt. AP then reviews only the exceptions. [See Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/). ### ### How is Invoiceflow different from OCR invoice capture? OCR capture reads the invoice. Invoiceflow also matches it 2-way or 3-way, then checks pricing, discounts, tax and VAT against the signed contract in Contractflow, so an invoice that matches the PO but breaks the contract is still held. [See invoice to contract compliance](https://aavenir.com/use-cases/invoice-to-contract-compliance/). ### ### Does Invoiceflow run on ServiceNow? Yes. Invoiceflow runs natively on ServiceNow, as it does for the State of Utah DTS and Thrive Networks, and it also deploys standalone for teams that do not use ServiceNow, with the same extraction, matching and contract checks. [Compare deployment options](https://aavenir.com/platform/deployment-options/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.