--- title: Dynamics GP and Accounts Payable Automation | Aavenir url: https://aavenir.com/integrate-microsoft-dynamics-gp-for-ap-automation/ description: How accounts payable automation works with Microsoft Dynamics GP: what to integrate, the benefits, and what to plan for as GP approaches end of support. updated: 2026-11-07 --- [Home](https://aavenir.com/) / [Blog](https://aavenir.com/blogs/) / Dynamics GP accounts payable integration Accounts payable # Integrate Microsoft Dynamics GP for accounts payable automation Your accounting system keeps the books. Automation in front of it means invoices arrive there already read, matched and approved. SM **Sonal Mehta**Oct 13, 2022 · 4 min read Microsoft Dynamics GP, originally known as Great Plains, is an accounting and enterprise resource planning (ERP) system used by many midsize organizations. It records payables well, but it was not designed to read invoices, chase approvals or check charges against contracts. Teams that rely on it alone often type invoice data by hand and route approvals by email. Connecting an accounts payable automation layer to GP solves that: invoices are captured, matched and approved first, then posted to GP as clean records. This guide explains what to integrate and why. It also covers an important 2026 consideration: Microsoft has announced the end of new sales and a support end date for Dynamics GP, so any integration plan should account for a future move to another system. Key takeaways - Automation handles intake, extraction, matching and approval before data reaches GP - Sync vendors, purchase orders, receipts and general ledger codes from GP - Post only approved invoices, with the document linked, to avoid double entry - Keep a full audit trail across both systems - Plan for GP’s end of support so the automation can move with you ## What is Microsoft Dynamics GP? Dynamics GP is Microsoft’s long standing accounting and business management system for midsize organizations, running on Microsoft SQL Server. It manages the general ledger, payables, receivables, purchasing and inventory. Many organizations have run it for years and have built processes and reports around it. Microsoft has published a lifecycle plan that ends new sales and sets a date for the end of support, encouraging customers toward its cloud products. Check Microsoft’s current lifecycle information for the exact dates that apply to your version, and factor them into any investment. ## Why integrate accounts payable automation with GP? ### Less manual data entry Without automation, someone reads each invoice and keys it into GP. With an integration, invoice data is extracted automatically, validated against GP’s vendor, purchase order and receipt records, and posted once. Double or triple entry disappears. ### Better data capture Automation can recognize the vendor, suggest the general ledger code, department and project, and flag missing or inconsistent fields before anything reaches GP. ### No physical storage Invoices and supporting documents are stored digitally, linked to the record in GP, and retained according to your policies. Paper storage, printing and filing go away. ### Instant access Anyone with permission can find an invoice and its supporting documents in seconds, which helps with supplier queries, audits and the month end close. ### A complete audit trail Every step from receipt to approval to posting is logged, with time stamps and user names, so auditors can trace each payment. ## What should the integration cover? | Data | Direction | Why | | Vendors | GP to automation | Validate the supplier on each invoice | | --- | --- | --- | | Purchase orders and receipts | GP to automation | Run two and three way matching | | General ledger codes, departments, projects | GP to automation | Code invoices consistently | | Approved invoices with coding | Automation to GP | Post clean, approved payables | | Invoice image and attachments | Linked from GP | Make the source document available in both systems | | Payment status | GP to automation | Show suppliers and approvers what has been paid | Only approved invoices should flow to GP for payment. Exceptions, such as price differences or missing receipts, stay in the automation layer until a person resolves them. ## What does the automated process look like? - Invoices arrive by email, portal or scan into one queue. - AI extracts header and line data. - The invoice is matched to the purchase order and receipt from GP, and to contract terms. - Coding is suggested from history and rules. - The invoice is routed for approval based on amount, department and category. - Approved invoices are posted to GP with the document attached. - Payment status flows back so everyone can see it. See [what is two way and three way matching](https://aavenir.com/what-is-2-way-3-way-matching/) for the matching step. ## How does Invoiceflow work with GP? [Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/) sits in front of the accounting system. Aavenir AI reads each invoice, matches it to purchase orders, receipts and contract terms, and suggests coding; an accounts payable specialist approves every exception. Approved invoices are sent to the accounting system, and Invoiceflow keeps the documents and audit trail. Invoiceflow runs on ServiceNow or standalone, and the same approach applies to other accounting systems, which matters if you plan to move off GP. **See an invoice go from inbox to ledger**We will walk through capture, matching, approval and posting in Invoiceflow, and discuss your accounting system. Schedule a demo ## How should you plan for the end of GP support? If you are still on GP, separate your accounts payable process from the ledger. An automation layer that handles intake, matching and approval independently means that when you move to a new accounting system, you change the posting connection rather than rebuilding the whole process. Ask any vendor how its integration would move with you, and which target systems it already supports. ## The bottom line Accounts payable automation in front of Dynamics GP removes manual entry, matches invoices to GP records and contracts, and posts only approved invoices. With GP heading toward end of support, choose an automation layer that can move with you to your next accounting system. ### In this article - What is Microsoft Dynamics GP? - Why integrate accounts payable automation with GP? - What should the integration cover? - What does the automated process look like? - How does Invoiceflow work with GP? - How should you plan for the end of GP support? **Put accounts payable automation in front of your ledger**Aavenir AI extracts and matches invoices, a person approves exceptions, and clean records post to your accounting system. Share [in](https://www.linkedin.com/sharing/share-offsite/?url=https%3A%2F%2Faavenir.com%2Fintegrate-microsoft-dynamics-gp-for-ap-automation%2F)[X](https://twitter.com/intent/tweet?url=https%3A%2F%2Faavenir.com%2Fintegrate-microsoft-dynamics-gp-for-ap-automation%2F&text=Integrate%20Microsoft%20Dynamics%20GP%20for%20accounts%20payable%20automation) Frequently asked questions (FAQ) ## Frequently asked questions ### ### Can Microsoft Dynamics GP automate accounts payable on its own? GP records and pays payables well, but it was not built to read invoices, route approvals or check charges against contracts. An automation layer handles those steps and posts approved invoices to GP. Learn about [accounts payable automation](https://aavenir.com/glossary/ap-automation-apa/). ### ### What data should sync between GP and accounts payable automation? Vendors, purchase orders, receipts and general ledger codes should flow from GP to the automation tool for validation and matching. Approved, coded invoices with their documents flow back to GP, and payment status returns so everyone can see it. See [Invoiceflow](https://aavenir.com/solutions/accounts-payable-automation/). ### ### What should GP users plan for as support ends? Microsoft has announced end of new sales and a support end date for Dynamics GP. Keep your accounts payable process independent of the ledger, so moving to a new accounting system means changing one connection, not rebuilding approvals. Read about [invoice management](https://aavenir.com/glossary/invoice-management/). Have a question we have not answered? [Ask the Expert](https://aavenir.com/contact/) ## Keep reading [Accounts payable How to get higher invoice data extraction accuracy Why invoice data extraction goes wrong, how it evolved from manual entry to AI, and the practical steps accounts payable teams take to raise accuracy. Read more](https://aavenir.com/how-to-get-over-95-percent-invoice-data-extraction-accuracy/)[Accounts payable Mastering accounts payable: a faster invoice approval workflow Common invoice approval problems: paper, poor visibility, slow approvals, manual entry, inconsistent rules, and the practical fix for each one. Read more](https://aavenir.com/mastering-accounts-payable-streamlining-invoice-approval-workflow/)[Accounts payable Manage cash flow with accounts payable automation How automating accounts payable improves cash flow: faster invoice processing, fewer errors, clear visibility, quicker approvals and better forecasting. Read more](https://aavenir.com/manage-cash-flow-with-ap-automation-a-game-changer-for-businesses/) Schedule a demo ## See your contracts run on one record. - **1****A 30 minute walkthrough**Built around your team, whether that is procurement, legal, IT or finance. - **2****Your contracts, not ours**Bring a few sample agreements and watch Aavenir AI extract and review them. - **3****ServiceNow or standalone**We show the deployment that fits the systems you already run. Prefer to talk first? [Contact the team](https://aavenir.com/contact/). The form did not load. [Contact the team](https://aavenir.com/contact/) instead, or refresh the page.